Construction Steel Production

I. SOFTWARE OVERVIEW

BRAVO software (ERP-VN) when applied at specialized units PRODUCTION OF CONSTRUCTION STEEL (Steel bars, coils)  is customized according to the characteristics of the products. businesses in the industry. The system is built with the purpose of helping businesses solve problems of administration and operation of the processes built on the software. Support business connection between departments to inherit, control arising data, enhance work efficiency and improve corporate governance.

II. STEEL PRODUCTION AND TRADING PROBLEM

1.  Steel production overviewThe steel manufacturing industry goes through many different stages and operates in a closed cycle. Many steel production technologies are applied and the most typical is: closed blast furnace technology (also known as steel production from upstream), representing this production technology in Vietnam are manufacturers. steel mill of Hoa Phat Group. And electric arc furnace technology, operating by continuous casting method  (typically Thai Nguyen iron and steel, Phu My steel).According to blast furnace technology, the production process goes through 4 main steps as follows:–  Step 1: Mining and selecting Ores–  Step 2: Casting Gang–  Step 3: Forging Steel–  Step 4: Rolling SteelSince its establishment, BRAVO has built application management software solutions at steel mills with the pioneering parts of Financial and Accounting Management, Sales Management, Warehouse Management and follow-up. Expanding needs of customers, we research the operation process and develop applications that integrate additional sections of Purchasing Management, Production Statistics, Quality Management, Delivery Management => forming a comprehensive solution, widely applied in steel manufacturing companies and factories operating in Vietnam.2. Business operation processDescribe main activities:a. Ore mining and iron refining:–  For units engaged in ore mining, iron ore is mined, processed and selected to ensure required technical standards such as chemical composition, particle size and transported. moving, gathering at the factory.–  According to the production plan and production norms for each batch, the ore will be transported to the weighing platform (table scale, or conveyor scale) to be put into the furnace => Liquid iron products are input materials for the steelmaking process.b. Steelmaking and rolling operations–  Products from iron smelting (liquid cast iron) are inputs for the steelmaking process, forming billet products according to the specified steel grade => billets will pass through the rolling rack, forming steel bars and finished steel coils.–  When the rolled bars (steel coils) are finished, they will be cut to the standard length and put through an electronic scale to bundle, cut the coil according to the specified weight. On the other hand, according to production batches, the finished steel products will be sampled and checked for chemical content, measured and checked for physical and mechanical properties to determine quality and product classification (class A, type B).–  After quality checking, packing and weighing is complete => The information will be updated by the weighing staff, the quality manager into the system to print Etiket, quality certificates according to steel bundles (finished steel coils).–  Finished products after going through all stages will be warehoused based on barcode information on attached Etickets.–  The whole process will be checked by the statistics department, KCS department and updated the output into the system for monitoring.c. Sales ActivitiesSales activities are performed with a continuous combination of many parts in the system, including:–  At the office: carry out the negotiation and transaction processes to form sales orders and contracts => then make notices and orders to export goods to the factory.–  At the factory: The warehouse department receives the delivery order to create the corresponding delivery notes. Simultaneously, the KCS department, the weighing house will make sales records to coordinate the delivery process (the inventory will be arranged in order and announced on the electronic board to notify customers to pick up the goods). row). When the goods are delivered to the warehouse and the vehicle passes the scale, the weighing staff checks the goods before securing the vehicle out of the factory.d. Purchase and distribution of supplies–  Playing the role of coordinating materials for the production and business process.–  Based on actual inventory and production plan to estimate materials.–  Based on actual arising, the material department inherits, controls and processes the “request for supplies” groups from the updated departments.–  After completing the “request for materials”, proceed to inquire, collect quotes and evaluate, select the most suitable supplier.–  After the leader approves the supplier, prepares orders, contracts (according to quotes) and monitors the purchasing process.–  When receiving delivery notices from suppliers, proceed to make “notices/import orders” to relevant departments such as: Technical department, Quality control department, Warehouse, …to arrange personnel to inspect and evaluate goods, raw materials and conduct purchasing.–  At the same time, prepare payment records for suppliers and transfer to accountants for payment.–  After successful purchase and import; conduct surveys and evaluate the quality of each supplier as a basis for selection and purchase in the next time.–  Main tasks in the process: Procurement of materials, Control of purchase requisitions, Gather quotes and evaluate suppliers, Manage purchase orders/contracts, Make orders/notices Import goods, Monitor purchase status, Make purchase payment records, Survey and evaluate suppliers.e. Management Accounting–  The part that inherits all data generated in the system.–  Playing the role of controlling financial activities corresponding to each business operation.–  Main tasks in the process: Cash accounting; Bank accountancy; Accounting for sales and receivables; Accounting for purchases and accounts payable; Inventory managerment inventory; Asset accounting and CCDC; Cost accounting (calculating the cost by each stage); Tax accounting; Management accounting (summarizing accounting data for the whole system: offices, factories, branches).

III. SOLUTIONS OF BRAVO SOFTWARE AT CONSTRUCTION STEEL FACTORY

1. Software database organization:The common characteristic of manufacturing enterprises is that the geographical area and scope of production and business are dispersed in many different locations and areas (offices, factories, sales warehouses, branches…). Therefore, in addition to the needs of customers, when building solutions, BRAVO consults on solutions to organize and stream data for convenience in business operations, closely in management of development issues. Generate and synthesize all activities in the customer’s business and production organization system.a. System data mining and updating organization model:</span >As mentioned, because the locations where the software is used are spread across geographical regions, BRAVO needs to build a data system that combines a synchronous and distributed data solution to ensure the accuracy of the data. age of data (for legacy issues, tracking and management of arising data) and continuity of data (to ensure sales goods and production must be continuous when there is a connection problem, reducing the delay in transactions that need to be continuous such as sales, goods import…).Data Model:Description:At headquarters:+ Install 01 BRAVO software including “running program” and “database” on the server.+ In departments, computers that are allowed to access the software (Client) will be declared (machine name, user ID) and installed “running programs” for users to update information. information, data into the software.+ Users will be managed and decentralized in detail according to each user’s role in the relevant departments. Each department will have its own layout design (interface) suitable for the management of each department. At the factory and branches:+ BRAVO software installation only includes “running program” (not including “database”) on Client machines of departments, users participating in using use the software to update and transmit online data about the software on the server at the head office.+ Users are decentralized and authorized to ensure independence and responsibility when updating data into the system.(Recommendation: To ensure stability and data safety when operating the software, BRAVO recommends equipping a backup server, computer The backup server serves two main tasks: replacing the main server operating the system and backing up the software’s data.On the main server and backup server integrate equivalent physical hard drives and configure according to Raid solutions. hard drive: Raid 0, Raid 1, Raid 10).b. Grouping user data classes at each use location:</u >In addition to inheriting data arising in the system, each department has its own, independent and sometimes confidential operations with other departments. Therefore, for users’ convenience in operating and manipulating the software, BRAVO divides the user interface into layers (Layout). Specifically:

At Headquarters:+ Layout of the Board of Directors of the company.+ Sales Department Layout.+ Layout of the Supplies Room (purchase).+ Layout of Accounting Department.+ Organization Room Layout

At branch:+ Layout Branch Board of Directors.+ Sales Department Layout.+ Warehouse Layout.+ Layout of Accounting Department.+ Organization Room Layout

At the factory:+ Layout Factory Board of Directors.+ Layout of Electromechanical Engineering Department.+ Quality Control Department Layout.+ Layout of Ore KCS Division.+ Layout of Preform KCS Parts.+ Layout of Finished KCS Parts.+ House Layout.+ Warehouse Department Layout.+ Factory Accounting Department Layout.

c. Organize, disassemble software database</ p>For enterprises to easily monitor, manage and aggregate data arising at each software operation location, BRAVO advises on data organization plans suitable to each size of the business. Accordingly, the software’s database (database) will be divided into data trays (called base unit trays) corresponding to each point used to receive, store and process broadcast data. born at each point. And there is 01 aggregate data tray that plays the role of aggregating/unifying data generated throughout the system.d. Handle specific business operations< /p>Quality management of finished steel products:

• The purpose is to control the quality of finished billet products and track data when there is a problem with product quality when distributing to the market.
• Main tasks include: Updating quality standard information; Update product specification information; Update information on product specifications; Update chemical composition information; Update embryo quality certificate.

Some images on BRAVO software:

Quality control of rolled steel products (bar, coil)

• When the rolled steel products are manufactured and run out of the conveyor belt, the staff of the subordinate department conducts quality checks and bundles them into the warehouse.
• Main tasks include: Creating information and printing Etiket in bundles (rolls) of steel; Physico-mechanical test sheet; Certificate of quality; Minutes of handling nonconforming products; Sales record.

Some images on BRAVO software:

Management of warehouse of rolled steel products:

• With the characteristics of bulky products and occupying a lot of space, so from the time of warehousing to the time of delivery, the products must be arranged scientifically according to the positions specified in the warehouse in order to increase increase efficiency and time of import and export, inventory.
• Main tasks include: Inventory management with barcodes on Etiket; Managing inventory import and export by location; Inventory inventory using PDA.

Some images on BRAVO software:

Sales Manager:

• •  Sales and exports are carried out at the office (headquarters, branches) and export and delivery are carried out at the factory. Therefore, the software needs to solve the high requirements of accuracy in order processing / sales contracts, continuity in the delivery process.
  • At the office, sales staff can control and monitor production flow (through production statistics processes), available inventory (products that can be sold). However, in addition to the automatic functions of the system, in the operation process, enterprises must determine data completion timelines between the locations of use.

Accordingly, production work often takes place continuously and it is necessary to set a time to close the production data of each day so that the business divisions can inherit and capture the actual output of that day. => as a basis for building orders, making delivery orders. (For example, stipulating that before 8:00 a.m. every day, the production parts at the factory must update and complete the production data of the previous day. for business to conduct sales).

• From the moment the business completes the order/contract and makes the “delivery orders”, the data will have to be displayed immediately at the Warehouse, the weighing house and the factory accountant to set up the delivery procedures. for guests. Therefore, in addition to the supporting technology of software and hardware, enterprises also need to equip information technology infrastructure systems (servers, internet lines, power systems) to ensure the continuity of the network. business process.

 Some images on BRAVO software:

[ caption id=”attachment_4486″ align=”aligncenter” width=”550″] Export order[/caption]

Purchase Features:

• Purchase operations are under the authority and responsibility of Purchasing Department (or Materials Department). However, the operating process is related to all parts and departments in the enterprise. Therefore, the application of software to Purchasing Management also needs to separate the tasks and application scope in each department and department.
• Processing purchase requests/requests: at each point of using the software (offices, factories, branches), all departments will make “requests/requests to purchase materials” via hard copy. (according to the form prescribed by the enterprise) => purpose to reduce redundant data types and minimize the amount of user interaction on the software.
• After being confirmed and approved by the head of the department (or person in charge), it will be transferred to a main department (eg Electromechanical Engineering Department, Organization Department) to synthesize all kinds of proposals/ Request purchase of supplies and updates to the software. This department will base on the elements of materials (immediacy, availability, reserve, …) to approve the purchase proposals => Approved and accepted offers will be displayed on the data screen at the Materials (Purchase) Department at Head Office/representative office.
• At the Purchasing Department, the purchasing officer inspects and approves the proposals/requests to purchase materials and conducts the processes of inquiry/collection of quotations/comparison of quotations to submit to the management. approved by the company. After the leader approves, the Procurement Department proceeds to make orders/contracts (according to the supplier, the quotation has been selected) to proceed with the purchase.
• Before the goods arrive at the delivery point, the Procurement department makes “import notices” to the relevant departments to prepare the people and the geographical space for the warehousing process. When the Supplier (NCC) delivers the goods to the warehouse, the Technical Department staff cooperates with the Quality Control Department (QLQ) to inspect the goods. If the standard is met, then sign the “Receipt of goods delivery” signed by the delivery unit, the factory security, the Technical/Quality Department and the warehouse keeper, then enter the warehouse. If they do not meet the standards, they will not be allowed to enter the warehouse and return the goods to the NCC.
• On the system, in addition to the departments directly related to the purchase/import of goods, the requesting departments will be able to monitor the progress and status of goods in order to make “requests for supply/export of materials”. materials” for the warehouse department to export materials.

Some images on BRAVO software