BRAVO software applied at Transportation Service Business units

With the specific characteristics of the industry such as: Vehicle management, train management, Booking management, etc., the management profession…

I. SOFTWARE OVERVIEW

Enterprise management software solution BRAVO 8R2 (ERP-VN) when applied at enterprises in the field of TRANSPORT SERVICE BUSINESS MULTI-MODEL (sea freight services, road transport,…) will be surveyed and consulted by BRAVO, designing and customizing software according to specific characteristics. industry’s own.

With the specific characteristics of the industry such as: Vehicle management, train management, Booking management… the business CONTAINER MANAGEMENT is the focus of the whole system. BRAVO builds functions for users to manage the following processes on the software such as:

  • Container management and operation process;
  • Container ship operation process;
  • Container shell management process;
  • Container technical management process (repair, cleaning,…).

The application of BRAVO software to management for businesses in the transport sector is like having an additional “secret” in management and timely response to the requirements of customers and the market in the industry. .

II. READ CONTAINER MANAGEMENT CARD AT LOGISTIC SERVICES BUSINESS COMPANY

1. SECTOR READING OVERVIEW

Multimodal transport service is a method of transporting goods by at least two modes of transport in the Door-to-Door transport chain:

For multimodal transport services (domestic transport, international transport), the freight service by CONTAINER helps to reduce transportation costs, product costs are significantly reduced, contributing to improving productivity. labor productivity as well as the quality of production and business companies in the transport industry (operators) and ensure the requirements of goods safety, delivery time of consignees (consignee).

On that particularity, in order to minimize the “cost” of operation and the “time” of delivery, the transaction processing procedures between the shipper and the transport unit, between the professional departments in the Transport units need to be fast and accurate.

Therefore, the management and monitoring of the status of the CONTAINER used to transport goods for transport businesses is always a matter of concern for businesses, looking for and investing in powerful tools. to support the management and exploitation of Containers.

2. OPERATION PROCESS

DESCRIPTION OF KEY ACTIVITIES

2.1. Business Management – ​​Sales

  • Like other businesses, at land and sea transport units, business activities and transactions (deals) are always the starting point in the chain of production and business activities.</ li>
  • Professional information management of customers, agents and partners is always improved to improve service quality of the company.
  • In order to best coordinate and handle sales transactions, support systems such as software, hardware, etc. are always used at full capacity to meet management needs in sales. goods.
  • In addition, the connection with other systems – other departments operating in the enterprise plays a great role in controlling, managing and inheriting information to solve problems/ business accurately and quickly.
  • Management business processes include:
  • Price list
  • Sea freight rate
  • Rate of road costs
  • Booking Online (Web, Mobile Apps)
  • Book Cont (for rent)
  • Application to borrow container
  • shell command
  • Expected ship release
  • Delivery Order
  • Casation Agreement – Booking Note
  • Booking for shell transfer
  • Sea waybill
  • Sales invoice
  • Tolls

2.2. Logistics Management – ​​Exploitation

  • Being the center of the system with the chain of operations “Container Management and Operation”;
  • From receiving information from the Sales Department to performing transactions with Warehouses/Dies, Ships/Vehicles, customers.
  • The workload is huge with the following business processes:
  • Manage containers owned by the company, borrowed or rented from partners;
  • Manage container operations such as: emptying, packing, unloading…;
  • Manage cleaning, repair, refrigeration… containers;
  • Calculate costs incurred related to container storage (DEM/DET), cleaning, repair…;
  • Manage container status and availability at the enterprise, in transit and at the customer.

2.3. Data connection with other Modules/systems

  • In container operations, in addition to internal management software, hardware and software systems exploited at warehouses, seaports, etc. are researched, invested and applied by transport enterprises. powerful applications (handle, container handling software, etc.);
  • Data groups arising on different systems must be connected and inherited to ensure seamless information to serve the needs of the Mining Department, business departments and business leaders. career.

III. BRAVO SOLUTIONS IN CONTAINER MANAGEMENT

1. SOFTWARE DATABASE ORGANIZATION

With the Door-to-Door transport chain, businesses have to organize a scattered system in many different locations/provinces/country. Therefore, organizing the database to separate data at each use location and aggregate data to serve the management needs of leaders is the first problem that needs to be solved on the system.

1.1. Organizational model for updating and exploiting system data

As mentioned, because the locations where the software is used are spread across geographical regions, BRAVO needs to build a data system that combines a synchronous data solution to ensure the timeliness of data  (for issues of inheritance, tracking and management of arising data) and data continuity  (to ensure continuity of sales and production in case of failure) in terms of connection, reducing the delay in transactions that need to be calculated continuously such as sales, goods import,…).

a. Description of the option

At headquarters

  • Install 01 software BRAVO 8R2 (ERP – VN) including “running program” and “database” on the server.
  • In departments, computers that are allowed to access the software (Client) will be declared (machine name, user ID) and installed “running programs” for users to update information. , data into the software.
  • Users will be managed and decentralized according to each user’s role in the relevant departments.

At branches

  • Software Installation BRAVO 8R2 (ERP-VN) only includes “running program” (not including “database”) on computers Clients of departments and users use the software to update and transmit data online to the software on the server at the head office.
  • Users are decentralized and authorized to ensure independence and responsibility when updating data into the system.

b. Data Model

1.2. Grouping user data classes at each use location

In addition to inheriting data arising in the system, each department has its own, independent and sometimes confidential operations with other departments. Therefore, for users’ convenience in operating and manipulating the software, BRAVO divides the user interface into layers (Layout). Specifically:

Corporate Office

  • Layout of the Board of Directors
  • Layout of Sales Department – ​​Sales
  • Layout Logistic Room – Mining
Branch

  • Layout of Accounting Department
  • Layout of the Human Resources Department

2. DESIGN FUNCTIONS SUPPORTING THE PROCESSING OF SPECIAL ACTIVITIES

2.1. Sales Department – ​​Sales

Designing categories

  • List of ships
  • Vehicle List
  • List of routes/trips
  • List of partners/customers
  • Storage Agreement – ​​Booking Note
  • Supply cost norm
  • Sales Policy
  • List of ports/yards
  • List of shipping methods (terms)
  • List of commodity groups
  • List of tariffs
  • Train cost norms

Designing business processing documents

  • Booking Online on Mobiles Apps/Web  (allows customers to make Booking and track, check the implementation status of tracking information about empty container level, storage agreement, booking tracking report );
  • Booking Voucher (receiving information from Apps/Web and allowing sales staff to instantly update data on order transactions of shippers);
  • Shipping Booking Voucher (used to transfer containers between locations);
  • Bill of Loading;
  • Delivery order;
  • Sales invoice.

Designing management reports

  • Quick alert reporting system (Dashboard);
  • The system of forms according to the industry’s common form;
  • The enterprise’s own management reporting system.

Some images on BRAVO software

Road cost norm

Normal sea freight charges

Storage Agreement

Bookcont Voucher

Delivery Order

2.2. Logistics – Exploiting Department

Design the directory system

  • List of container types
  • List of containers
  • List of container repair items
  • List of partners/customers
  • Storage Agreement – ​​Booking Note
  • Supply cost norm
  • Container rotation status list
  • List of container damage
  • List of commodity groups
  • List of tariffs
  • Train cost norms
  • Sales Policy

Designing business processing documents

  • Information update sheet “monitoring changes in container operators”;
  • Information update sheet “monitoring container quality fluctuations”;
  • Information update form “buying container insurance”;
  • Container repair quotation;
  • Information update sheet “monitoring status rotation and container inventory”;
  • Empty container certificate;
  • Container release coupon;
  • Ship release slip;
  • Ship admission slip;
  • Empty container return – waiting for cleaning;
  • Empty container return slip – ready to pack;
  • Container voucher for repair;
  • Container status transfer slip;
  • Calculate the cost of D/O, cleaning, refrigeration;
  • Charge DEM/DET.

Designing a management reporting system

  • Quick alert reporting system (Dashboard);
  • Administrative Reporting System (reporting of container status, container inventory, container rotation, costs,…).

Some images on BRAVO software

Container State Directory

Update container state fluctuations

Update unloading container

Update refrigeration plug data

Charge D/O, Cleaning,…

DEM/DET Charge

IV. SOFTWARE APPLICATION EFFICIENCY

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  • Manage all customer information on the system;
  • Receiving and sharing data with other departments (mining, accounting);
  • Receive bookings from customers quickly (via the Online booking system designed on demand on Web or Apps);
  • Track the entire status of containers, customer debts;

  • Track time, container storage status / storage term;
  • Track fuel costs, ferry fees, customer receipts, payments to outsourced carriers;
  • Administration of mining operations such as Renting Cont, Renting a Parking, Renting a Car…;
  • Data connection with other departments in the company;

  • Inherit all data from departments and branches to serve the inspection and accounting work;
  • Reduce the data re-entering arising in departments and improve the controlling role of accountants;
  • Maximum support in analyzing and synthesizing production and business results of the whole system;

  • Manage production and business plans and monitor progress/status of implementation;
  • Provide the Board of Directors with the most complete, accurate and timely information on all issues related to the company’s production and business;
  • Track the status of debts to customers, suppliers;
  • Monitor the status of vehicles under management;
  • Make comparative and evaluation reports based on criteria suitable to the characteristics of the business;

V. LIST OF TYPICAL CUSTOMERS IN THE TRANSPORTATION SERVICES BUSINESS ARE USING BRAVO SOFTWARE

1. Hai An Container Transport Co., Ltd

2. Hai An Transport and Unloading Joint Stock Company

3. Hai An Agent and Logistics Co., Ltd

4. OMEGA Hanoi Joint Stock Company

5. Safi . Transport Agent Co., Ltd

6. Cosfi . Transport Agent Co., Ltd

7. Pacific Container Shipping Joint Stock Company

8. Vinalines Container Shipping Joint Stock Company

9. LOGIVAN Transport Technology Co., Ltd

10. Hoa Phat Shipping Joint Stock Company

11. …

bravo insight

BRAVO 8R3 (ERP-VN) is an overall management system consisting of 12 main modules.

With flexible customization, in addition to the basic modules, other modules such as Warranty Management, Logistics Service Management… will be additionally designed depending on the management requirements of each business.

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