BRAVO Software for Transportation Service Business Units
With the specific characteristics of the industry such as: Vehicle management, train management, Booking management, etc., the management profession…
Overview of Transportation Service Business Units
Enterprise management software solution BRAVO 8R3 (ERP-VN) when applied at customers in the field of MULTI-MODE TRANSPORTATION SERVICES BUSINESS (Sea transportation services, Air transport, Road transport) will be surveyed and consulted by BRAVO, designed and customized according to the specific characteristics of the industry.
With the specific characteristics of the industry such as: Booking management, vehicle management, ship management, etc., CONTAINER MANAGEMENT is the main point of whole system. BRAVO builds functions for users to manage the following processes on the software such as:
- Container management and operation process;
- Container ship operation process;
- Container shell management process;
- Container technical management process (repair, cleaning,…).
The application of BRAVO software to management for businesses in the transportation sector is like having an additional “secret” in management and timely response to the requirements of customers and the market in the industry.
II. CONTAINER MANAGEMENT AT LOGISTIC SERVICE BUSINESS COMPANY
1. Industry Subject Overview
Multimodal transport service is a method of transporting goods by at least two modes of transport in the Door-to-Door transport chain:
For multimodal transport services (domestic transport, international transport), the freight service by CONTAINER helps to reduce transportation costs, product costs are significantly reduced, contributing to improving labor productivity as well as the quality of business companies in the transport industry (operators) and ensure the requirements of goods safety, delivery time of consignees.
On that particularity, in order to minimize the “cost” of operation and the “time” of delivery, the transaction processing procedures between the shipper and the transport unit, between the professional departments in the Transport units need to be fast and accurate.
Therefore, the management and monitoring of the status of the CONTAINER used to transport goods for transport businesses is always a matter of concern, businesses are looking for and investing in powerful tools to support the management and utilization of Containers.
2. Operation Process
Description of Main Activities
2.1. Business management – Sale
- Like other businesses, at road and sea transport units, business activities and transactions (deals) are always the starting point in the chain of production and business activities.
- The operations of information management of customers, agents and partners are always improved to increase the service quality of the company.
- To coordinate and best handle transactions in sales, support systems such as software, hardware, etc. are always used at full capacity to meet management needs in sales.
- In addition, the connection with other systems – other departments are operating in the enterprise plays a great role in controlling, managing and inheriting information to solve problems/businesses accurately and quickly.
- Management business processes include:
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2.2. Logistics management – Utilization
- Being the center of the system with the chain of “Container management and operation”
- From receiving information from the Sales Department to performing transactions with Warehouses/Dies, Ships/Vehicles, customers.
- The workload is very large with the following business processes:
– Manage containers owned by the company, borrowed or rented from partners;
– Manage container operations such as: emptying, packing, unloading…;
– Management of cleaning, repair, refrigeration… container operations;
– Customer collection fee: DEM, DET, DO, store container, storage, cleaning, refrigeration
– Manage the status and availability of containers at the enterprise, in transit and at the customer.
2.3. Data connection with other modules/ systems:
- In container operations, in addition to internal management software, hardware and software systems exploited at warehouses, seaports, etc., are strongly researched, invested and applied by transport enterprises (handle, container loading and unloading software, etc.);
- Groups of data arising on different systems must be connected and inherited to ensure seamless information to serve the needs of the Mining Department, business departments and business leaders.
III. BRAVO® SOLUTIONS IN BUSINESSES
1. Organization of The Software Database
With the Door-to-Door transport chain, businesses have to organize a scattered system in many different locations/provinces/country. Therefore, organizing the database to separate data at each use location and aggregate data to serve the management needs of leaders is the first problem that needs to be solved on the system.
1.1. Organization model for updating and exploiting system data
As mentioned, because the locations where the software is used are spread across geographical regions, BRAVO needs to build a data system that combines a synchronous data solution to ensure the timeliness of data (serving data inheritance, tracking and management issues arise) and data continuity (to ensure continuous sales and production in the event of connection problems, reducing latency in communications) need for continuity such as sales, import, …).
Model of designing and implementing BRAVO 8R3 software system allowing users to access through different platforms – multi-platform (Window App, Web-App, Mobile App), online operating system (online) and a common connection to a database on the server.
a. Deployment description
At head Office
- Install 01 BRAVO 8R3 (ERP – VN) software include “running program” and “database” on Server
- In departments, computers that are allowed to access the software (Client) will be declared (machine name, user ID) and installed “running programs” for users to update information and data into the software.
- Users will be managed and decentralized in detail according to each user’s role in the relevant departments
At company branch
- Installing software BRAVO 8R3 (ERP-VN) only includes “running program” (not including “database”) on client machines of departments, participating users use the software to update and transmit and receive data online to the software on the server at the head office
- Users are decentralized and authorized to ensure independence and responsibility when updating data into the system.
b. Data model
Model of installation at the unit
Model of transmission and platform using BRAVO software
1.2. Grouping user data at each use location
In addition to inheriting data arising in the system, each department has its own, independent and sometimes confidential operations with other departments. Therefore, for users’ convenience in operating and manipulating the software, BRAVO divides the user interface into layers (Layout). Specifically:
Head office
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2. Function to Support Specify job
2.1. Sale – Trading Department
Design list include:
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Design business processing documents
- Booking Online on Mobiles Apps/Web (allows customers to make Booking and track and check the implementation status of tracking information about empty container level, storage agreement, booking tracking report);
- Booking slip (receiving information from Apps/Web and allowing sales staff to instantly update data on order transactions of shippers);
- Booking slip for container transfer (used to transfer containers between locations);
- Seaway bill (Bill of Lading);
- Delivery Order;
- Sale Receipt.
Design management report
- Quick arlert reporting system (Dashboard);
- Reporting system according to common form of the industry;
- Management report system due to enterprise needs.
2.2. Logistics Department
Design list include:
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Design business processing documents
- Information update sheet “monitoring changes in container operators”
- Information update sheet “monitoring container quality fluctuations”
- Information update sheet “buying container insurance”;
- Quotation for repairing containers;
- Information update sheet “monitoring the status and inventory of containers”;
- Empty container issuance slip;
- Container unloading slip;
- Ship release slip;
- Ship entry slip;
- Empty container return slip – waiting for cleaning;
- Empty container return – ready to pack;
- Container awaiting repair slip
- Container status transfer slip;
- Calculate the cost of D/O, cleaning, refrigeration of the container;
- Calculate DEM/DET.
Design management report
- Quick alert reporting system (Dashboard);
- Management report system (report container status, container inventory, container transfer, cost,…)
IV. EFFICIENCY OF BRAVO SOFTWARE APPLICATION IN BUSINESSES
- Manage all customer information on the system;
- Receiving and sharing data with other departments (operating, accounting);
- Receive customer’s booking quickly (via the Online booking system designed on demand by Web or Apps);
- Monitor the entire status of containers and customer debts;
- Monitoring time, container storage status/ storage term;
- Monitoring fuel costs, ferry fees, customer fees, payments to outsourced transporter units;
- Management of operations such as Renting Cont, Renting Park slot, Renting Vehicle…;
- Connect data with other departments in the company;
- Inheriting all data from departments and branches in service of accounting and auditing;
- Minimizing data re-entering arising in departments and enhancing the supervisor role of accountants;
- Maximum support in analyzing and synthesizing production and business results of the whole system;
- Managing production and business plans and monitoring the implementation process/status;
- Provide the Management Board with the most complete, accurate and timely information on all issues related to production and business of the company;
- Monitor debt status for customers and suppliers;
- Monitor the status of the vehicles the company is managing;
- Prepare comparative and evaluation reports based on criteria suitable to the characteristics of the business;
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V. TYPICAL CUSTOMERS
1. Hai An Container Transport Company Limited
2. Hai An Transport And Stevedoring Joint Stock Company
3. Hai An Agency And Logistic Company Limited
4. KVN Logistics Joint Stock Company
5. OMEGA Ha Noi Joint Stock Company
6. Safi Logistic Company Limited
7. Cosfi Logistic Company Limited
8. Pacific Container Shipping Joint Stock Company
9. Vinalines Container Sea Transportation Joint Stock Company
10. Logivan Vietnam Technologies Company Limited
11. Hoa Phat Shipping Joint Stock Company
12. …
