Furniture Production - Construction Materials
As a total management solution, supporting leaders in the management of all resources of the enterprise (human – financial – material) as well as an effective assistant for departments from Business. , Purchasing, Accounting to Production Executive, Administration – Human Resources…
Overview of Furniture Production - Construction Materials Software
Overall business management solution BRAVO (ERP-VN) applied to companies in the field of FURNITURE PRODUCTION – BUILDING MATERIALS is a comprehensive management solution, supporting leaders in the management of all the resources of the company. Bravo is an effective total management solution for enterprises (human, financial, and material) as well as their departments of Sales, Purchasing, Accounting, Production Executive, Administration, Human Resources, etc.
BRAVO (ERP-VN) efficiently shares information through a standardized workflow when the software is surveyed and designed according to the specifics of the furniture and building materials industry.
Parts access to a software system according to a closed process, allowing data to be linked and inherited between parts (the output data of one part is the input data of another part) to serving the management and professional support for each department quickly and accurately in order to maximize the efficiency of production and business.
II. LEARNING PROBLEMS OF ENTERPRISES
1. Scope and process of operating software system
Operation process:
(1) The sales department receives orders from customers and coordinates with the factory to conduct production to keep up with the agreed delivery schedule.
(2) The factory proposes raw materials, receives raw materials from the warehouse, conducts warehousing after production is completed, and produces production statistics: raw materials, semi-finished products, finished products, man-hours, efficiency, energy capacity, etc.
(3) Procurement conducts purchasing and warehousing to ensure departmental demand, optimal inventory needs, and production needs.
(4A,B) Sales of sales staff and production output of workers at the factory are gathered at the administration’s Human Resources department for salary calculation.
(5A,B,C,D) Data from departments is shared and inherited at the Finance and Accounting department to perform the management of revenue, liabilities, expenses, etc.
2. Description of some main operations
- Manage customer information from multiple channels: agents, projects, and retailers;
- Create a sales price list according to regulations, price classification by customer channel, retail price, or set;
- Planning sales by period; by channel; agency; staff; item group
- Set up promotions from time to time to promote business and solve the problem of warehouse optimization. Discounts based on sales, gifting with suitable items, etc.
- Making, storing, and tracking information; The handling of business documents such as quotations, sales orders, and sales contracts;
- Control the debt limit of customers to decide sales promotion policy;
- Make demand for supply based on sales orders and market demand;
- Management of internal loan and return operations.
- Statistics and analysis of revenue by many criteria: area, agent, project, group of products or items, time, sales staff…
- Manage and store supplier information;
- Making purchase plans and detailed purchase estimates for each material;
- Monitor the supplier search, evaluation, and selection process;
- Follow-up purchase promotion documents such as bids, contracts, and orders with suppliers;
- Record quality inspection results according to purchase orders;
- Allocate purchasing costs to purchase goods;
- Make a request to receive goods to transfer to the warehouse department and monitor the progress of receiving goods;
- Proposing payment planning to send payment accountants to suppliers
- Manage materials and finished products by code and by warehouse;
- Keep track of supplies.
- Support tracking in and out of warehouses and inventory with barcode.
- Carry out the process of receiving goods at the request of the purchasing department;
- Detailed management of batches of finished products
- Track inventory by location
- Monitoring and checking the quality of imported materials and goods;
- Record the condition of the material.
- Monitor and check the quality of finished products and inventory.
- Record a record of handling damage and poor-quality goods.
- Inheriting the output requirement from the sales department, checking the current production capacity to make a suitable production plan;
- Prepare requirements to supply materials to meet the production plan;
- Making production plans, detailed production orders by day, week (orders, production machines, production shifts…);
- Quality control of semi-finished products and finished products in the period;
- Follow up the production progress of the work order;
- Statistics of raw materials, semi-finished products and finished products at each stage;
- Statistics and monitoring of production material loss;
- Statistics of machine and labor productivity
- Statistics of defective goods and scrap obtained from production.
- Prepare and monitor revenue and expense plans;
- Cash and bank deposit management;
- Management of loan and credit contracts;
- Manage accounts payable and receivable;
- Inventory management;
- Management of fixed assets and tools;
- As the price of the product; a set of direct costs by project
- General Accounting;
- Financial statements and tax reports in accordance with current regulations;
- Data consolidation solution for businesses managing multiple member companies;
- Special management reports
- Manage the recruitment process and personnel training;
- Manage personnel records, including curriculum vitae, labor contracts, and decisions on reward and discipline;
- Monitor employee evaluations;
- Connecting timekeeping equipment and allocating work shifts;
- Calculating salary according to many criteria: salary of business turnover, salary of productivity, etc.
- Social insurance and personal income tax
III. BRAVO® SOLUTIONS IN BUSINESSES
1. Software installation model
The overall business management solution Bravo (ERP-VN) can support two different software installation models: the centralized data installation model (online, online connection) and the distributed data model (offline, periodic synchronization). However, based on deployed experience, enterprises operating in the field of furniture production and business are often dispersed in many locations (parent companies, member units, and factories), and the function of operation in each place is also different. BRAVO builds a data system that needs to ensure optimal data flow in accordance with the organizational structure of the enterprise and strictly control it so that the business process can operate correctly and conveniently; therefore, BRAVO will implement a centralized data installation model (online).
Model Description
Headquarters (or where the business chooses to place servers – maybe data centers)
- On the server will be installed Bravo Software, including software programs and databases.
- Data will be partitioned into base units: headquarters and factories. The software supports separate financial statements and tax reports for each unit.
- The function of excluding internal accounts and merging data helps administrators view the consolidated financial statements of the whole company.
Factory/ Subsidiaries/ Warehouse
- Computers that are allowed to access the software (client) will be declared (machine name, user ID) and installed with software programs for users to access and input data online into the corresponding facility unit on the server via a high-speed network connection.
- The directory used for the whole system.
- There is no limit to the number of clients on the LAN at these locations.
The users will be managed and decentralized in detail according to each user’s role in the relevant departments. Each user, user group, or department will have its own layout design (interface) suitable for the management of each user or department. The software solution Bravo 8 ERP-VN allows remote locations to be connected via an Internet transmission system with basic requirements for a transmission line (a common ADSL network). Data stored centrally on the server will be backed up periodically or continuously through the software’s automatic backup mechanism.
Recommendation: To ensure stability and data safety when operating the software, BRAVO recommends equipping an additional backup server (backup server) to serve two main tasks: replacing the main operating server and data backup of the software. The main server and the backup server integrate equivalent physical hard drives and are configured according to hard drive Raid solutions (RAID 0, RAID 1, RAID 10).
2. Solutions for inter-departmental use
BRAVO’s overall business management solution (ERP-VN) is designed and used for all parts of the furniture-construction business. Therefore, for the convenience of users in operating the software and ensuring security departments, BRAVO will design specific “layouts” for each department or even each user location. Each “layout” will stipulate the interface, features, operations, data, and reports appropriate to the user’s location. “Layout” is the interface layer that the user will manipulate with the features and data system of the software. The database layer between “layouts” will be used in one database to ensure that data between departments is linked and inherited together.
Some of the main layouts include:
At the Head Office and subsidiaries
| At the factory:
At the Warehouse: Warehouse Layout |
3. Some specific operations in BRAVO software solution applied to furniture manufacturing and trading enterprises - building materials
– Making sales price list: Retail and Set
- Effective time
- Commodity information: Code, Name, Color, Size, Unit
- Area of application
– Record customer needs and make quotes: Based on individual customers or projects
- Target customers: Retail customers, Projects
- Information about items for sale
- Estimated delivery date
- Discounts (Can be compared with actual inventory to determine the quantity sold)
– Make sales orders and sales contracts: Customer information, Sale items, Payment terms, Discount policy
– Set up the internal loan return process: Apply to sales staff and handle in cases of urgent need to sell according to the priority order of the project.
- Goods are available in stock and can be sold immediately.
- The item is available in stock but cannot be sold.
- Loan vouchers
- Payback cheque
- Reservation ticket
– Debt warning: Check the customer’s debt limit to decide whether to expedite the order; if it exceeds the allowed limit, it needs management approval to continue.
– Report:
- List of customers;
- Reports reminding customers’ establishment/ birth date;
- Revenue analysis report: Comparison between planned and actual revenue;
- List of promotions: Summary of existing promotions;
- Statistical reports on sales and sales by each promotion program;
- Debt limit comparison report and debt balance;
- Quotation list: List in detail the quotes incurred during the reporting period;
- Sales opportunity report: Shows quotes that have not yet generated official orders and are still within the quotation period;
- Report sales orders delivery time: Statistics of quantities to be delivered to customers within specified time periods;
- Daily revenue report;
- Report on loan situation.
– Making purchase requisitions: From the registered number of sales departments, the production department is approved by management to make purchase orders for suppliers.
– Making purchase orders, purchase contracts: After the supplier is approved, the purchase quantity:
- Supplier Information
- Item Information
- Shipping method
- Payment methods
– Checking the goods: KCS department receives and checks the quality of goods before storing, recording the status to have a plan for handling damaged goods.
– Checking the goods: The KCS department receives and checks the quality of goods before storing them, recording the status to have a plan for handling damaged goods.
– Payment proposal: Based on the actual purchase order situation, make a payment request to handle the debt with the supplier.
– Report:
- Report of purchase orders delivery time: Quantity statistics (group by order, detail of item) will be received from the supplier in the specified time period;
- Purchase order tracking book: Track order progress (quantity/value) for each item (ordered/realized/unfulfilled);
- Goods inspection report on daily basis;
- Report on import status as required;
– Set up product norms (BOM): Declare in detail the elements of materials and costs constituting the product.
– Making material supply requirements: According to the production plan of the sales department, the production department will base its decisions on the actual inventory situation, and the BOM will make the material requirements.
– Production planning, work orders: Based on actual production capacity, planning starts to proceed based on delivery time to customers:
- Details of items at each stage
- Item specification, quantity of materials needed
– Report:
- Planned production status
- Statistics of production progress by stage
IV. EFFICIENCY OF BRAVO SOFTWARE APPLICATION IN BUSINESSES
1. Effective management
The parts used in a software system follow a closed process, allowing the connection and inheritance of data between departments (the output data of this department is the input data of another department). other). Operational support software during operation helps the system has a clear process and work is properly allocated to each department.
- Fast and accurate data import and export: Simple interface, easy to use; the software is capable of data reverse and multidimensional data retrieval.
- Each department can self-manage the operating mechanism, see the gaps, and fix them in time to help the Board of Directors be proactive and avoid risks in the process of operation (controlling the warehouse after finishing the order according to each item code and each contract).
- Flexible decentralization: decentralization for each user and each department Allows management of the business chain model in the form of a base unit on the same software version.
- The software system has an open and flexible design, making it easy to expand the scope of management and design new features
2. Effective for each user
1. Business Department
- Always have accurate and immediate information about technical norms to optimally support the process of trading and negotiating prices with customers.
- The uniformity of product names and specifications throughout the system ensures the accuracy of transactions in selling, importing and exporting goods throughout the system.
2. Purchasing Department
- Instantly update and continuously monitor the progress of purchases and imports.
- Minimizing internal transactions related to the process of purchasing and supplying materials.
- Helps to best control supplier quality during purchasing and importing. For example, closely monitor delivery progress, give early warning for orders that are about to expire, etc. to timely serve the production process.
- Monitor delivery progress, prepare raw materials, and prepare the warehouse to receive goods.
- Store supplier information and transaction history.
3. Warehouse Department
- Actively in the management and administration of the import and export of raw materials, supplies, and finished products.
- Reduce data entry time (you can inherit data from other operational departments, such as orders from the sales department), and improve warehouse value efficiency.
- Updating raw material inventory reports at any time according to each item code, each contract, and each PO
4. Production Department
- Always know the statistics on factors related to the production process quickly and accurately, maximum support for the process of moderation and production monitoring.
- Timely, accurate and detailed statistics of raw materials used, semi-finished products, and finished products obtained, providing information for relevant departments to grasp promptly.
5. Accounting & Finance Department
- Minimizing data re-entering arising in departments and enhancing the control role of accountants.
- Good control of incurred costs and revenue through instant data linkage throughout the system, thereby helping businesses have a comprehensive, timely and complete financial perspective. and exactly.
- Support professional tasks that require high accuracy such as cost calculation, product cost calculation, employee salary accounting.
- Support in analyzing and synthesizing production and business results of the whole system according to each contract, each product code.
6. Human Resources Management Department
- Store and quickly access employee records.
- Track employee history, detailed working process.
- Calculate salary quickly, accurately, in accordance with the salary regulations of each department.
- Maximum support for regulatory reports as well as HR statistical reports, evaluating personnel effectiveness.
V. TYPICAL CUSTOMERS
1. Hoa Phat Group
2. An Bien Trading Service Joint Stock Company
3. Rita Vo Co., Ltd
4. UNIS Group Joint Stock Company
5. Italian Ceramic Tile Joint Stock Company
6. Hoang Gia Ceramic Co., Ltd
7. Dong Nai Brick and Tile Joint Stock Company
8. Europe Plastic Window Joint Stock Company
9. Nhat Go Company Limited
10. Cat Tuong Sound Insulation Material Production Joint Stock Company
11. INAX Sanitary Porcelain Joint Venture Company
12. Europe Plastic Window Joint Stock Company
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