BRAVO software applied at the packaging production units

8R3 software solution has an open design (3-layer design), along with BRAVO’s capacity and implementation experience, so it allows easy customization or expansion of modules, features, and management operations on software system in the future when the business develops and needs to change to suit reality.

OVERVIEW

Software Overview

Software solution BRAVO 8R3 (ERP-VN) when applied in enterprises in the field of PACKAGING PRODUCTION will be surveyed and consulted by BRAVO, designed and customized according to the characteristics of the manufacturing industry packaging. When completing the implementation, the BRAVO 8R3 software solution not only fully meets the features and operations required by the specific management requirements of the packaging industry, but also is customized to suit the management requirements. of the Board of Directors.

8R3 software solution is built with business processing modules for each department – department supports business connection between departments to link, inherit and control arising data, enhance efficiency productivity and improve corporate governance.

8R3 software solution has an open design (3-layer design), along with BRAVO’s capacity and implementation experience, so it allows easy customization or expansion of modules, features, and management operations on software system in the future when the business develops and needs to change to suit reality.

particular problem

Reading problem of packaging manufacturing enterprises

Packaging industry with many areas including plastic packaging, carton / paper, metal packaging and others. Depending on the production technology, each field of packaging production also has different specific production management requirements. This article will describe the software solution BRAVO 8R3 designed for businesses operating in the field of manufacturing cement packaging, Jumbo packaging (a container with large size and load, used to storage and transportation of different products), bottom-sealing bags, PP woven bags, etc.

1. Overview of the characteristics of packaging production enterprises

The production enterprise with the participation of many departments in the business, materials, planning, production, and administrative divisions… jointly perform a series of jobs from production, sales and internal management. business set of activities.

Packaging products are manufactured with many stages such as Granulation ==> Spinning ==> Textile ==> Coated ==> Printing ==> Tubes ==> Bottom glued (cut: jumbo bag) ==> Sewing ==> Packing . In it, there are many stages running continuously such as from plastic beads àto àweaving yarn.

It is possible to export and sell from semi-finished products, so statistical activities and production cost calculation require detailed implementation in each stage.

Production is carried out according to orders/contracts mainly, so the process of tracking from the business stage, production planning, preparation of production materials, production tracking/statistics, warehousing finished products/finished products are made according to orders/contracts.

Due to the specificity of production according to orders/contracts, jobs such as preparing production materials, planning production also face certain difficulties when the number of orders can be more or less depending on the time different business.

2. Scope and process of operating software system

Mô hinh vận hành bao bìMô hinh vận hành bao bì

3. Describe some specific business processes

a. Sales process

Quy trinh KD

Features of business activities:

  • In addition to a few traditional products, the packaging business often generates new products, so the business process includes “Designing products” according to the description or an existing product of customers and “Manufacturing products”. sample product” after agreeing on “Product Design”
  • The business process involves a lot of departments such as accounting, materials and planning/production because it is necessary to calculate the planned cost of new products when making quotes for customers. In which, the planning/production department builds the product BOM, the materials department determines/approved the unit price of materials, the accounting department determines/approved other production costs to form the planned cost. anticipated plan.
  • The business of closing orders and making production requirements, so the process of closing orders also involves many parts: Production planning / dispatching department to consider the ability to meet requirements on production schedule, The materials department to consider the ability to meet the demand for materials / production materials… The production plan is also regularly adjusted to match the progress of orders signed with customers.

b. Purchasing process

Quy trinh mua hàng

Features of purchasing activities:

  • Managing / balancing the demand for materials to meet the frequent fluctuations of the production plan ( due to the need to adjust to meet order requirements ).
  • Unexpected arising àof sales orders ( need to produce ) It is necessary to manage the supplier list by each type of material/material, and at the same time manage historical data. purchase goods according to materials (price, time, supplier …) to negotiate and close orders as quickly as possible, serving production activities in a timely manner.
  • Determine the cycle, inventory turnover from time to time to plan the appropriate import (for raw materials for the production of traditional products).
  • Determine the import cycle for each type of material and use demand to ensure that production requirements are met without much storage costs, especially for materials/materials with a long import cycle such as imported materials/materials.
  • Evaluate/rank suppliers according to appropriate criteria.

c. Warehouse management process

Quản lý kho

Features of warehouse management activities:

  • Inventory management in batches, warning about storage time for some materials whose quality is affected if they are in stock for a long time.
  • Manage inventory import/export by location ( to ensure easy import/export in warehouse operations ).
  • The coefficient of appropriate minimum inventory regulation, including materials and tools for replacement, maintenance and repair of machinery (is a common requirement for manufacturing enterprises ).
  • Control the export of materials/import of semi-finished and finished products according to production orders.
  • Management reports on available inventory are based on factors that change inventory data such as expected arrival of goods ( according to purchase orders ), expected release of inventory ( according to work orders ).

d. Production Process

Quy trinh quan ly san xuat

Production characteristics:

  • Products are diversified according to customer needs. In many cases, the production of samples can affect the overall production plan.
  • Production requirements often change, so planning, preparation (personnel, materials, machinery, …) and production deployment face many difficulties.
  • Production activities that need to be managed are associated with sales orders/contracts (named). A number of traditional products are produced according to the customer’s plan, so they can be proactive.
  • The product consists of several stages of production. There is a requirement for statistics by stage.
  • The need for timely production progress statistics (in shifts) to serve the control of delivery progress for customers.
  • Many stages, many criteria must be monitored/checked for quality during the production process.

e. Process management of machinery and equipment

Quan ly may moc thiet bi

Production characteristics:

  • Control the need for maintenance of machinery and equipment.
  • Plan and perform maintenance in accordance with the production plan.
  • Forecasting regular material needs for periodic maintenance work.
  • Difficulty in handling unexpected breakdowns ( lack of supplies, spare parts ).
  • Difficulty in updating data to warn the need for maintenance of machinery and equipment for production-related data such as the number of operating hours of the machine, the number of stamping times of the mold, etc.
Function

Solutions of BRAVO software in packaging manufacturing businesses

1. Software installation model

8R3 – ERP solution has 02 software installation models, including online centralized data installation model and distributed data model – periodic synchronization.

For enterprises operating in the field of packaging production, production points (factories), business (offices) are often concentrated and have synchronized Internet connection infrastructure (in case there are many factories). / offices in many locations) should improve management, data is updated / controlled instantaneously, BRAVO will implement the model of installing centralized data software Online.

Mô hình cài đặt dữ liệu

Model Description:

  • At the head office (or where the enterprise chooses to place the server – possibly the datacenter) will install BRAVO software 8R3 software including “software program” and “database”.
  • At the departments/departments, computers that are allowed to access the software (Client) will be declared (machine name, user ID) and installed “software programs” for users to update information. information, data into the software.

The Users will be managed and decentralized in detail according to each user’s role in the relevant departments. Each user user/user group user or department will have its own layout design (interface) suitable for the management of each user or department.

8R3 software solution allows to connect remote locations via Internet line system with basic requirements on transmission line (common ADSL network).

Data stored centrally on the server will be backed up periodically or continuously through the software’s automatic backup mechanism.

(Recommendation: to ensure stability and data safety when operating the software, BRAVO recommends equipping a backup server, a backup server serving two main tasks: replacing the main operating server. On the main server and backup server integrate equivalent physical hard drives and configure according to hard drive Raid solutions: Raid 0, Raid 1, Raid 10).

2. Solutions for inter-departmental use

Software solutions BRAVO 8R3 is designed and used for all departments/departments in the enterprise. Each department / or even each user position will be designed with “layouts”, each “layout” will prescribe the appropriate interface, features, operations, data, data reports. match the user’s location. Layout is the interface layer that users will manipulate with the features and data system of the software.

Some of the main layouts include:

  • Layout of the Board of Directors
  • Deployment/Production Layout
  • Market room layout
  • Layout of the production workshop
  • Layput of Purchasing room
  • Layout head of production shift
  • Layput Warehouse
  • Production Statistics Layout
  • Accounting Layout
  • Layout HR – salary
  • Layout Chief Accountant
  • Administrative Layout – time attendance

Description of layouts declared on BRAVO 8R3 software

Description of layouts declared on BRAVO 8R3 software

3. Some Business Processes on the BRAVO 8R3 solution applied to packaging manufacturers

Purchasing process:

(1) Departments wishing to purchase materials/goods update “Purchase Request” on the software.

Some of the tracking information includes requester, required department, item, quantity, needed date, purchasing staff, current inventory, Attachments

Updated form Purchase request

Updated form Purchase request

“Purchase Proposal” is approved through the departments according to the enterprise’s management process. After approval, the signature of the reviewer (user) will be inserted into the request document form.

Option to approve

Option to approve/return/disapprove on purchase offer

Biểu mẫu chứng từ với chữ ký của người duyệt được thêm vào

Document form with browser signature added

(2) Update supplier quotation information. Quotation selects to purchase proposal to serve for making comparison table or Minutes/price review sheet.

Báo giá nhà cung cấp

Supplier quotation form form

(3) Make a minutes/purchase price approval sheet. The report is prepared based on the quotes of the suppliers. The proposal is approved according to a process through the members of the price review team.

Form nhập và duyệt giá mua

Form to enter and browse documents/browser price sheet

(4) Prepare purchase contract according to the price approval minutes and the report approved by the management.

Mẫu form cập nhật và quản lý Hợp đồng mua

Form to update and manage Purchase Contract

(5) Purchase order tracking: Making import orders/inspection records when goods are delivered to serve as a basis for warehousing.

 Mẫu form cập nhật lệnh nhập kho

Sample form to update warehouse order/Receipt of receipt of manufactured or outsourced products

(6) Enter the warehouse according to the import order / goods quality inspection record.

Phiếu nhập mua

Purchase receipt on the software system

Biểu mẫu phiếu nhập mua sau khi lập và hoàn thiện quy trình duyệt

Purchase order form after setting up and completing the approval/accounting process

Sales business process

(1) Customer need

Mẫu form cập nhật nhu cầu khách hàng

Form form to update customer needs

(2) Design request form: The sales department updates the ticket, monitors the design progress of the production department through the status of the ticket; can download attached documents such as files, images… when making design requirements.

Mẫu form cập nhật yêu cầu thiết kế

The form to update the design request => sent to the production department

Update and track design revision history according to customer requirements.

Mẫu form cập nhật các yêu cầu thay đổi

The form to update the request for changes in product design

(3) Make sample production request form to send to customers.

Mẫu form cập nhật yêu cầu sản xuất sản phẩm mẫu

Update form to request sample product production

(4) Make a quotation to send to the customer after agreeing on the sample product.

Mẫu form cập nhật báo giá khách hàng

Sample form to update customer quotation

(5) Make sales contracts/orders after finalizing unit prices and contract terms with customers.

Mẫu form cập nhật hợp đồng bán

Sales contract update form

(6) Prepare production requisitions according to orders and send them to the production department.

Mẫu form cập nhật phiếu yêu cầu sản xuất

Form to update production requisition form

(7) Make delivery orders. The market department monitors the production progress, when it comes to the delivery schedule, it proceeds to make an order to release the goods to deliver to the customer. The warehouse department will inherit this order to complete and form the delivery note. The ticket generation process is traversed by states for cross-department validation.

phiếu xuat kho eng

Export order update form form

(8) Track sales performance through the reporting system:

    • Report tracking the execution of sales orders;
    • Report on receivables under contracts and customers;
    • ….

Packaging production process

(1) Declare production stages and specifications to serve order creation, material calculation…

khai báo danh mục công đoạn, thông số kỹ thuật từng công đoạn

Screen for declaring the list of stages, specifications for each stage

(2) Receiving production requirements from business, handling ==> distribution requests to the implementation workshops.

Tiếp nhận yêu cầu sản xuất

The production order receiving screen is grouped by product group. Monitor the approval status of production requirements as a basis for production execution on the software system.

(3) Create work orders for each stage, by product type.

Màn hình giao diện tạo và quản lý lệnh sản xuất

Work order creation and management interface screen

(4) The production workshops will inherit the data from the command on the “Factory” layout. Based on the work order and product BOM, the àworkshop creates a receipt for materials (the software supports creating receipts according to the work order).

Giấy yêu cầu xuất vật tư

(5) Production statistics by each stage, each production order.

Màn hình cập nhật thống kê sản lượng

The output statistics update screen, including many types of information such as: Work Order, Production Department, Machine, Shift, etc. The output statistics sheet will be simultaneously used to calculate and allocate quantity. production for employees. The statistics sheet also updates the details of errors in the production process

(6) Management of consumables: Control the actual consumption compared to the norm.

Màn hình phiếu xuất kho

Screen of detailed, named stock release slip by each stage, request for stock release and production order to manage consumables

Screen of warehouse receipt

Screen of warehouse receipt/handover of finished products according to production orders

Báo cáo tiêu hao vật tư cho sản xuất theo công đoạn

Report on finalization of production materials by stage

Process management of machinery and equipment

(1) Device Profile Management

  • Declare the list and information of machinery and equipment.

Declare the list and information of machinery and equipment

Attach technical documents, operating instructions, design …

  • Declare and manage the list of certificates of machinery and equipment

The screen for declaring the certificates to be managed

The screen for declaring the certificates to be managed

  • Track the status (missing, about to expire) of certificates by machinery and equipment.

(2) Equipment maintenance management

  • Declare maintenance items.

List of maintenance items

List of maintenance items

  • Register maintenance items for each specific device and machine. And declare the maintenance norm/cycle of each item for each equipment and machine.

The maintenance cycle can be flexibly declared as time (number of days / number of months / number of years) or operating parameters of the machine such as number of kilometers, number of hours of operation, number of stamping times …

Rated maintenance cycle

Rated maintenance cycle

  • Declare the norm of maintenance consumables.

The declaration of material consumption norms during maintenance is for the purpose of building a table of necessary materials for the arising maintenance periods. The software will automatically calculate and aggregate the material needs of all items, of all equipment that must be serviced in the period. Then, compare with the inventory of materials (if any) to make a report on needs and make a request to the purchasing department / materials to purchase.

 Báo cáo tính toán nhu vật tư

Report on calculation of material needs by period, by each maintenance item

(3) Equipment maintenance management

  • Report the list of items that need maintenance in the period.

Based on the declared information about periodic maintenance items, the maintenance cycle of each item on each machine/equipment. The software gives warnings about scheduled maintenance.

The warnings will be colored to confirm the status of maintenance

The warnings will be colored to confirm the status of maintenance: Green – Serviced; Yellow – Time for maintenance ; Red: Out of date without maintenance…

  • Maintenance planning.

Based on the warning data of the software, the user can make a detailed maintenance plan on the software system.

Equipment maintenance plan

Equipment maintenance plan

  • Update pre-maintenance inspection report.

Cập nhật biên bản kiểm tra trước bảo dưỡng

  • Update maintenance sheet when performing maintenance for each item/equipment.

Machine and equipment maintenance card

Machine and equipment maintenance card

  • See Report on maintenance history/performance.

(4) Equipment repair management

  • Incident inspection report.

Biên bản kiểm tra sự cố.

Incident inspection record

  • Recommend repair materials.

Based on the type of incident that needs to be repaired, the officer in charge shall make a “Request for repair materials” àThis form assigns, assigns and applies the repair schedule to each group of engineers and mechanics…

  • Minutes of acceptance – handover of equipment/machinery (after repair).

After finishing the repair, proceed to make “Minutes of acceptance / handover of equipment and machinery after repair” on the software and at the same time make a record of settlement of supplies for maintenance and repair => provide a comparison report between the norm consumption data and the material settlement data.

Biên bản nghiệm thu

  • Based on the information about the repair of equipment, machines, etc., professional staff will track the history of each device such as:
    • History of repairs;
    • Condition of repair or replacement;
    • Implementation staff.
application efficiency

Efficiency application BRAVO software

1. Marketing Department

  • A tool to update and manage arising transactions of the sales process with customers and other professional departments in the business.
  • Inherit and view detailed information about production plan/schedule, instant inventory and planned inventory èOptimal support for sales performance.
  • Inheriting information about the process of packing, shipping and tracking the delivery and payment process of customers.

2. Purchasing department

  • Control and optimize purchasing activities to meet the varied requirements of production activities.
  • Control inventory turnover, import cycle, calculate material needs in accordance with each stage and meet production plan.
  • Price lookup tool, transaction history by materials / goods, according to suppliers àto make buying decisions quickly and effectively.

3. The planning department

  • Receive requests from sales department, design/manufacture and respond to business information directly on the software.
  • Make and control production plan/work order directly on the software system.
  • Monitor production progress through the work of the Statistics department.

4. Production department

  • Receive orders, check the status of order approval on the software, shorten the time of receiving and processing orders.
  • Support simple and accurate material requisition. Directly push the data to the warehouse department, shortening the time to carry out the procedures for unloading materials / importing finished products.

5. Parts warehouse

  • Proactive in import/export due to the link and inheritance of data directly on the software.
  • Good response for the management and performance evaluation of the warehouse department.
  • Reduce operation time and improve warehouse management efficiency.

6. Accounting department

  • Minimizing data re-entering arising in departments due to the nature of data inheritance and enhancing the controlling role of accountants.
  • Maximum support for professional tasks that require high accuracy such as cost calculation, product cost calculation.
  • Maximum support in analyzing and synthesizing production and business results of the whole system.
  • Support cash flow management, ensure the balance of cash flow in the business. Efficient use of funds.

7. Board of Directors of the company

  • Tools to support approval and assignment in management and operation of remote businesses.
  • Provide leaders with the most complete, accurate and timely information on all issues related to the company’s production, business, financial situation, personnel ….
  • Tools for reporting and analyzing the financial indicators of the business.
Typical customers

List of customers of packaging manufacturing industry

  • But Son Packaging VICEM Joint Stock Company
  • Ha An Printing Joint Stock Company
  • Capital Packaging Joint Stock Company
  • Trung Kien Joint Stock Company
  • An Phat Plastic and Green Environment Joint Stock Company
  • Tien Phong Packaging Joint Stock Company
  • Viet Thang Paper and Packaging Joint Stock Company
  • Ojitex Hai Phong Co., Ltd
  • Ojitex Bac Ninh Co., Ltd
  • PP Packaging Joint Stock Company
  • My Chau Printing and Packaging Joint Stock Company
  • Viet Phat Packaging Plastic One Member Co., Ltd
bravo insight

BRAVO (ERP-VN) Solutions for specific industries

The research and development of solutions for each specific industry so that BRAVO can bring customers the most complete and optimal products, bring many benefits and meet specific management requirements of cutomer.

    tư vấn khách hàng

      tư vấn khách hàng