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Producing Beer, Wine, Beverage

BRAVO software solution (ERP-VN) applied at enterprises in the field of BEER, WINE, Beverage is a total management solution.
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OVERVIEW

Overview of Beer, Wine and Beverage Production Software

BRAVO ® 8 (ERP-VN) software solution applied at enterprises in the field of BEER, WINE, BEVERAGE production is a total management solution, supporting leaders in managing all resources of the enterprise (human – financial – materials) as well as effective assistants for departments such as Sales, Purchasing, Accounting to Production Executive, Administration – Human Resources… in order to share informations effectively through standardized workflows after surveying and designing software according to the specifications of the beer, wine, and beverage industry.

All departments use the same software system in a closed process, allowing data to be linked and inherited between parts (the output data of the previous part is the input data of the following part) to serve the management and support professional operations for each department quickly and accurately to maximize the efficiency of production and business.

PARTICULAR PROBLEM

II. LEARNING PROBLEMS OF ENTERPRISES

1. Overview of specific characteristics of beer, wine and beverage production enterprises

a. Generality

The food and beverage industry (Beer – Wine – Beverage) in Vietnam has existed for a long time but has developed rapidly over the past decade, on the basis of:

  • The State’s renovation and opening-up policy.
  • The economy has grown fast, people’s needs and living standards have been improved.
  • The international tourism and the FDI have been increased sharply.

b. Achievements

  • Many new production facilities were built with modern equipment and technology
  • Producing a wide range of products with high quality.
  • Making a great contribution to the State budget.
  • Satisfying the needs of consumers gradually.

c. Opportunities and challenges

  • The beverage industry has been invested heavily and had a good growth rate in recent years.
  • The Vietnam’s consumption power is getting stronger. The market is large and population structure is young, dynamic. Consumers, especially young people, are quite sharp, well receptive and knowledgeable about brands.
  • Vietnam has been one of the fastest growing economies in Asia in recent years.
  • The increasingly fierce competitive pressure in the Beverage industry is the motivation for a dynamic market and stimulates development.
  • The competition has increased after Vietnam participated in WTO (2007) and became a member of ASEAN AEC (2015), TPP was signed.
  • The market barriers and the trade restrictions have been gradually removed which make an accessing ability to capital and foreign markets is better.
  • The domestic market is large, the labor costs are low and the equitization processes of SOEs are strong.
  • The tourism industry has been welll developed so that the exporting market developing opportunities has been increasing.

2. The scope and the process of operating software system

Headquater

Operation steps:

(1) The Sales Department receives orders from customers then coordinates with the Factory to conduct production to keep up with the agreed delivery schedules

(2)  The Factory proposes raw materials, receives raw materials from warehouse, procceeds to store finished products after production then analyses production (production statistics):  raw materials, semi-finished products, finished products, man-hours, efficiency, energy capacity…

(3) The Procurement department conducts purchasing and warehousing to ensure demands of each department, optimal inventory needs and production needs.

(4) The Quality Control Department cooperates with the Purchasing Department to check the stored raw materials. Simultaneously, the Quality Control Department also cooperates with the Production Department during production process until finished products are completed for warehousing.

(5A,B) Turnover of sales staff and yields of workers at the Factory are gathered by the Administration – Human Resources Department for salary calculation.

(5A,B,C,D) Data from departments are shared and inherited from the Finance – Accounting Department to perform the management work of sales, debts, expenses…

(6) Machinery and equipment management department monitors the operation of machineries and equipment serving of production and business activities, making periodic maintenance plans to sustain the operational efficiency of assets.

3. Describe some specific business processes

  • Manage and store customer’s information
  • Track sales price list by item, applicable unit (member company, customer) and time of application.
  • Make sales orders and sales commands to send to the Warehouse Department for shipment
  • Tracking details of delivery status: Vehicle codes, License plates, Delivery drivers, Sales orders, Items, Quantity
  • Managing sales policies applied to units and distributors
  • Track sales performance and payments
  • Implement periodical customer service campaigns, record and evaluate customer transactions
  • Send SMS/Email Marketing informations about sales programs to customers
  • Manage and store supplier’s information
  • Manage domestic purchase and import of raw materials, chemicals, oil, printing ink…
  • Make a detailed purchase plan for each material
  • Search, evaluate and select suppliers
  • Follow up escrow to open L/C for purchase
  • Allocate purchasing costs to goods
  • Follow up contracts, orders with suppliers
  • Follow up delivery progress and debts
  • Manage the expiry date of the shipment
  • Balance material needs according to available inventory based on purchase orders for materials on the way to the factory, sales volume needs, bill of material and actual inventory
  • Manage materials and finished products by codes, by warehouses
  • Manage the location (shelf, row, floor, row) to store goods according to the actual warehouse diagram on the software
  • Create barcodes (Barcode/QR Code) of finished products on the software and connect to the scanning device for warehouse import and export work.
  • Detailed management of batches and expiry dates of each material and finished product
  • Finished product packaging management:

    – Exporting warehouses, importing warehouses

    – According to number command announcements

    – Vehicle codes, license plates

  • Managing the deposit of bottles, which sent by customers or damaged cases
  • The data is disaggregated by stages at the extraction plant, dispensing plant and rotated according to the production process.
  • Declare the original BOM, the production BOM
  • Make detailed weekly production planning (production machines, production shifts …)
  • Make production orders by each stage
  • Handle some cases of inserting priority orders, adjust production plans
  • Count the quantity of semi-finished and finished products in the mean time
  • Monitor production material loss.
  • Declare the quality assessment, list of raw materials and finished products
  • Input Quality Control (IQC)
  • Process Quanlity Control (PQC)
  • Output Quality Control (OQC)
  • Statistics of defective materials and finished products
  • Inherit Sales Orders from Sales Department
  • Formulate a price list for company vehicles or outsourced vehicles
  • Manage goods delivered according to orders: Vehicle number, Drivers, Goods name, Quantity …
  • Check the status and coordinate the delivery vehicles, identify and handle them in the following forms:

    – Outsourced vehicles: Put the bill down and arrange it yourself

    – Customer self-delivery

    – Company vehicles: Sort by route

  • Check GPS: Whether cars leaving and returning are at the correct locations or not, keep track of whether the car is empty or not, so that the Empty Warehouse Department can enter bets or borrow shells.
  • Management of fuel consumption for cargo transportation
  • Keep track of equipment records and inspection certificates
  • Make a periodic maintenance plan for machinery and equipment
  • Monitor the status and changes of machinery and equipment
  • Statistics on repair, maintenance history of machinery and equipment
  • Liquidation and recovery of assets
  • Prepare and track revenue and expense plans
  • Cash management and bank deposits
  • Accounts payable and receivable management
  • Inventory management
  • Management of fixed assets and tools
  • Calculating the production cost of beer, beverages, alcohol and wine: a specific plan for many stages of cost aggregation for each product
  • General Accounting
  • Financial statements and tax reports according to current regulations
  • Manage the personnel records of sales and marketing teams:

    – Curriculum Vitae

    – Labor contract

    – Decisions to reward and discipline

  • Declare the formula to calculate the actual salary according to each position level: Sales Manager, Sales, Marketing Manager, Marketing
SOLUTION - FUNCTION

III. BRAVO® SOLUTIONS IN BUSINESSES

1. Software installation model

BRAVO ® 8 solution (ERP-VN) installs according to the centralized data installation model (Online connection) on Windows operating system platforms, Web browsers and on-device management features Mobile App. Based on the deployed experience, enterprises operating in the field of beer, wine and beverage production are often dispersed in many locations (offices, processing plants, packaging factories, etc.) The performance is also different from place to place. BRAVO builds a data system that needs to ensure optimal data flow in accordance with the organizational structure of the enterprise, strictly control it so that the business process can operate correctly and conveniently, therefore, BRAVO will implement a centralized data installation model (Online).

Software installation model

Model Description:

Headquaters (or where the business chooses to place the server – can be data centers)

–        On the server will be installed BRAVO ® 8 Software including Software Program and Database.

–        Data will be partitioned into base units: Head Office, Factory and Subsidiaries. The software supports separate financial statements and tax reports for each unit.

–        The function of excluding internal accounts and merging data helps administrators view the consolidated financial statements of the whole company.

Factory / Subsidiaries / Warehouse

–        The computers that are allowed to access the software (Clients) will be declared (machine name, user ID) and installed Software Programs for users to access and input data online to the corresponding BASIS UNIT on the server via a high-speed network connection .

–        Directory used for the whole system.

–        There is no limit to the number of clients on the LAN at these locations.

The Users will be managed and decentralized in detail according to each user’s role in the relevant departments. Each user or department will have its own layout design (interface) suitable for the management of each user or department. The BRAVO ® 8 software solution allows to connect remote locations through the Internet line system with basic requirements on transmission (common ADSL network). Data stored centrally on the Server will be backed up periodically or continuously through the software’s automatic backup mechanism.

Recommendation: To ensure stability and data safety when operating the software, Bravo recommends equipping an additional 01 “backup server” for two main tasks: replacing the main operating server. system and data backup of the software. On the main server and the backup server integrate equivalent physical hard drives and are configured according to hard drive Raid solutions: Raid 0, Raid 1, Raid 10).

2. Solutions for inter-departmental use

BRAVO ® 8 software solution is designed and used for all parts of the Beer, Wine, and Beverage manufacturing business. Therefore, for the convenience of users in operating the software and ensuring security between departments, BRAVO will design specific “layouts” for each department or even each user location. Each “layout” will stipulate the interface, features, operations, data, and reports appropriate to the user’s location. “Layout” is the interface layer that the user will manipulate with the features and data system of the software. The database layer between “layouts” will be used on one database to ensure that data between departments is linked and inherited together.

Some of the main layouts include:

At Head Office:

  • Administrator Layout
  • The Board of Directors Layout
  • Sales Department Layout
  • Purchasing Department Layout
  • Warehouse Layout
  • Dispatch Department Layout
  • Department of machinery and equipment management Layout
  • Finance – Accounting Department Layout
  • Chief Accountant Layout
  • Human Resource Management Layout
  • Timekeeping Layout – Salary calculation

At the factory:

  • Factory Board of Directors Layout
  • Production Moderation Layout
  • Head of Production Shift Layout
  • Factory Warehouse Layout
  • Quality Management Layout
  • Factory Accounting Layout

At the Warehouse: Warehouse Layout

3. Some business processes on BRAVO ® 8 software solution applied to Beer, Wine and Beverage production enterprises

a. Sales business process

(1) Make a sales price list (with the date of application of the price list)

When there is a change in the price policy, the user creates a new price list. The program supports inheriting information of goods from the old price list for quick data entry, supports calculating new prices based on % of current prices and evaluating profit margins.

(2) Make sales orders after finalizing the quantity and unit price with the customer then send to the Warehouse Department for shipment.

The voting process is reviewed through the statuses for confirmation between management levels.

(3) Make sales invoices (cumulative delivery notes)

The Warehouse Department will inherit the sales order to complete and form the delivery note. The Accounting Department will inherit the sales order to add accounting information and issue invoices to customers. The program supports strict decentralization to each information on the ticket for each user object (For example, the Warehouse Department can only see Quantity information, cannot see Unit Price information).

(4) Track sales performance through the reporting system

  • Report on tracking the execution of sales orders
  • Availability inventory report
  • Sales analysis report, sales analysis of sales over time
  • Report receivables according to orders, customers, payment due dates
  • ….

b. Purchasing business process

(1) Make a monthly/quarterly/yearly purchasing plan, detailing each material/goods

(2) Each department that needs to buy supplies/goods will make a purchase request and the Procurement Department aggregates it into a total purchase proposal.

The program supports the calculation of the quantity to be purchased, based on the data of the instantaneous inventory quantity, the quantity requested but not completed, the number of unfinished orders, the minimum inventory quantity. The user records the exact purchase quantity depending on the actual situation, and the program authorize user to adjust the actual purchase quantity according to the specified margin compared to the quantity need to be purchased.

(3) Make a supplier’s quotation

The program inherits goods data from the purchase request to quickly enter data and reduce errors. Users record information of suppliers such as Quantity, Unit Price, Discount, Service, Warranty period… to make a comparison table or minutes/price review sheet.

(4) Making purchase contracts/ purchase orders according to the quantity and price approved by the Board of Directors on the minutes/reports

The program inherits goods data from the supplier’s quotation to quickly enter data and reduce errors.

(5) Making purchase receipts (cumulative goods receipts)

The program inherits goods data from purchase orders to quickly enter data and reduce errors.

(6) Track purchases through the reporting system:

  • Report on material needs
  • Price comparison report between suppliers
  • Report to track purchase order fulfillment
  • Report payables according to contracts, suppliers, payment due dates
  • ….

c. Dispatch process

(1) Prepare a price list for transportation including company cars and outsourced cars

When there is a change in the price policy, the user creates a new price list. The program supports inheriting goods information from the old price list for fast data entry.

(2) Check vehicle status and coordinate delivery vehicles by route, district, district (for company vehicles). Make a delivery note to track the delivery status

Some of the tracking information includes Vehicle Code, License Plate, Delivery Driver, Route, Sales Order, Item, Quantity.

(3 ) Check the GPS to manage the vehicle to the right location and check the empty link to re-enter the inventory

(4) Follow up the repair service performance through the reporting system

  • Delivery status report
  • Report the status of empty connection
  • ….
application efficiency

IV. EFFICIENCY OF BRAVO SOFTWARE APPLICATION IN BUSINESSES

1. Management efficiency

  • The parts used on a software system follow a closed process, allowing the connection and inheritance of data between departments (the output data of this department is the input data of another department). During operation, software helps the system have a clear process and allocate work to each department.
  • Fast and accurate data import and export: Simple interface, easy to use, the software is capable of data reverse and multidimensional data retrieval.
  • Each department can self-manage the operating mechanism, see the gaps and can fix it in time to help the Board of Directors to be proactive and avoid risks in the process of operation (controlling warehouse after finishing the order according to each item code and each contract).
  • Flexible decentralization: Decentralization for each user, each department.
  • Allows management of the business chain model in the form of a base unit on the same software version.
  • The software system has an open and flexible design, making it easy to expand the scope of management and design new features.

2. Effective for each user

1. Business Department

  • Always have accurate and immediate information about technical norms to help optimally support the process of trading and negotiating prices with customers.
  • The uniformity of product names and specifications throughout the system ensures the accuracy of transactions in selling, importing and exporting goods throughout the system.

2. Purchasing Department

  • Instantly update and continuously monitor the progress of purchases and imports.
  • Minimizing internal transactions related to the process of purchasing and supplying materials.
  • Helps to best control supplier quality during purchasing and importing. For example: closely monitor delivery progress, early warning for orders that are about to expire, etc. to timely serve the production process .
  • Monitor delivery progress, raw materials, prepare warehouse to receive goods.
  • Store supplier information and transaction history.

3. Warehouse Department

  • Actively in the management and administration of import and export of raw materials , supplies and finished products.
  • Minimize data entry time (data can be inherited from other operational departments such as orders from Sales Department , etc. ) and improve warehouse value efficiency.
  • Updating raw materials inventory reports at any time according to each item code, each contract, PO.

4. Production Department

  • Always know the statistics on factors related to the production process quickly and accurately, maximum support for the process of moderation and production monitoring.
  • Timely, accurate and detailed statistics of used raw materials, semi-finished products, and finished products obtained, provide information for relevant departments to grasp promptly.

5. Quality Control Department

  • Evaluate the quality of suppliers based on the results of inspection of input materials each period.
  • Evaluate the production efficiency based on the results of inspection of finished products imported.

6. Machinery and Equipment Management Department

  • Regularly monitor the usage status of asset equipment
  • Timely handle damaged cases
  • Based on the maintenance plan, have a plan to purchase repair materials and spare parts

7. Accounting and Finance Department

  • Minimizing data re-entering arising in departments and enhancing the control role of accountants.
  • Good control of incurred costs and revenue through instant data linkage throughout the system, thereby helping businesses have a comprehensive, timely and complete financial perspective. and exactly.
  • Support professional tasks that require high accuracy such as cost calculation, product cost calculation, employee salary accounting.
  • Support in analyzing and synthesizing production and business results of the whole system according to each contract, each product code.

8. Human Resources Management Department

  • Store and quickly access employee records.
  • Track employee history, detailed working process.
  • Calculate salary quickly, accurately, in accordance with the salary regulations of each department.
  • Maximum support for regulatory reports as well as HR statistical reports, evaluating personnel effectiveness.

9. Board of Director

  • Provide the Board of Directors with the most complete, accurate and timely information on all issues related to the company’s production and business.
  • Prepare comparative and evaluation reports based on criteria suitable to the characteristics of the business.
TYPICAL CUSTOMERS

V. TYPICAL CUSTOMERS

TYPICAL CUSTOMERS
bravo insight

BRAVO (ERP-VN) Solutions for specific industries

The research and development of solutions for each specific industry so that BRAVO can bring customers the most complete and optimal products, bring many benefits and meet specific management requirements of cutomer.

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