Construction Steel Production Units
Software overview
BRAVO software (ERP-VN) when applied at units specializing in CONSTRUCTION STEEL PRODUCTION (Steel bars, coils) is customized according to the characteristics of enterprises in the industry. The system is built with the purpose of helping businesses solve problems of administration and operation of the processes built on the software. Support business connection between departments to inherit, control arising data, enhance work efficiency and improve corporate governance.
Construction steel production and business problem learning problem
1. Overview of steel production characteristics
The steel manufacturing industry goes through many different stages and operates in a closed cycle. Many steel production technologies are applied and the most typical is: closed blast furnace technology (also known as steel production from upstream), representing this production technology in Vietnam are manufacturers. steel mill of Hoa Phat Group. And electric arc furnace technology, operating by continuous casting method (typically Thai Nguyen iron and steel, Phu My steel).
According to blast furnace technology, the production process goes through 4 main steps as follows:
- Step 1: Mining and recruiting Ore
- Step 2: Train Gang
- Step 3: Forging Steel
- Step 4: Rolling Steel
Since its establishment, BRAVO has built application management software solutions at steel mills with pioneering areas of Financial and Accounting Management, Sales Management, Warehouse Management and open demand. From the wide range of customers, we research the operation process and develop the application that integrates the purchasing management, production statistics, quality management, delivery management => forming a solution. comprehensive, widely applied in companies and steel factories operating in Vietnam.
2. Business operation process
Describe the main activities:
- For units engaged in ore mining, iron ore is mined, processed and selected to ensure required technical standards such as chemical composition, particle size, and is transported and gathered at home. machine.
- According to the production plan and production norms for each batch, ore will be transported to the weighing table (table scale, or conveyor scale) to put into the furnace => liquid iron products are the input materials for the process. steel making process.
- Products from smelting iron (liquid cast iron) are inputs for the steelmaking process, forming billet products according to the specified steel grade => the billets will pass through the rolling rack, forming steel bars and steel coils. finished product.
- When the rods (steel coils) are finished rolling, they will be cut to standard lengths and put through electronic scales to bundle, cut rolls according to the specified weight. On the other hand, according to production batches, the finished steel products will be sampled and checked for chemical content, measured and checked for physical and mechanical properties to determine quality and product classification (class A, grade B).
- After the process of quality inspection, packing and weighing is completed => the information will be updated by the weighing staff, the quality manager into the system to print Etiket, the quality certificate according to the standards. steel bundle (finished steel coil).
- Finished products after going through the stages will be warehoused based on the barcode information on the attached Etickets.
- The whole process will be checked by the statistics department, the KCS department, and the output will be updated into the system for monitoring.
Sales activities are carried out with a continuous combination of many parts in the system, including:
- At the office: carry out negotiations and transactions to form sales orders and contracts => then make notices and orders to ship goods to the factory.
- At the factory: The warehouse department receives the delivery order to create the corresponding delivery notes. Simultaneously, the KCS department, the weighing house will make sales records to coordinate the delivery process (the inventory will be arranged in order and announced on the electronic board to notify customers to pick up the goods). row). When the goods are delivered to the warehouse and the vehicle passes the scale, the weighing staff checks the goods before securing the vehicle out of the factory.
- Play the role of coordinating materials to serve the production and business process
- Based on actual inventory and production plan to estimate materials
- Based on actual arising, the materials department inherits, controls and processes the "request for materials" groups from the updated departments.
- After completing the "request for materials", conduct inquiries, collect quotes and evaluate, select the most suitable supplier.
- After the leader approves the supplier, prepares orders and contracts (according to quotes) and monitors the purchasing process.
- When receiving the delivery notice from the supplier, proceed to make "notices/import orders" to relevant departments such as: Technical department, Quality control department, Warehouse, etc. to arrange personnel. inspect, evaluate goods, raw materials and conduct purchasing
- Simultaneously, proceed to make payment records for suppliers and transfer them to the accountant for payment
- After the purchase and import process is successful; conduct surveys and evaluate the quality of each supplier as a basis for selection and purchase in the next time
- Main tasks in the process: Procurement of materials, Purchase requisition control, Quotation collection and supplier evaluation, Contract/purchase order management, Purchase order/notification, Status tracking Purchase status, Make purchase payment records, Survey and evaluate suppliers.
- Is the part that inherits all the data generated in the system
- Play the role of controlling financial activities corresponding to each business operation
- The main jobs in the process: Cash accounting, Cash accounting, Sales and receivable accounting, Purchasing and payable accounting, Inventory accounting, Asset accounting, Cost accounting (calculating costs by each stage), Tax accounting, Management accounting (summarizing accounting data for the whole system: offices, factories, branches).
Software solution in steel construction factories
1. Software database organization
The common characteristic of manufacturing enterprises is that the production and business areas are dispersed in many different locations and areas (offices, factories, sales warehouses, branches, ...). Therefore, in addition to the needs of customers, when building a solution, BRAVO consults on solutions to organize and stream data to facilitate business operations; closely in managing arising problems and synthesizing all activities in the customer's production and business organization system.
a. Organizational model for updating and exploiting system data
As mentioned, because the locations where the software is used are spread across geographical regions, BRAVO needs to build a data system that combines a synchronous and distributed data solution to ensure the timeliness of the data. data (for legacy issues, tracking and managing data that arise) and data continuity (to ensure continuity of sales and production in the event of connection problems, reducing delay in transactions that need to be counted continuously such as sales, goods import, etc.)
- Data model
Data connection model
Describe
At the head office:
- Install 01 BRAVO software including “running program” and “database” on the server (Server).
- At the departments, computers that are allowed to access the software (Clients) will be declared (machine name, user ID) and installed "running programs" for users to update information and data. into the software
- The Users will be managed and decentralized in detail according to each user's role in the relevant departments, each department.
At the factory and branches:
- Installing BRAVO 7R2 software includes only “running program” (not including “database”) on client computers of departments, users participating in using the software to update and transmit data online about the software on the server at the head office
- Users are decentralized and authorized to ensure independence and responsibility when updating data into the system.
(Recommendation: to ensure stability and data safety when operating the software, BRAVO recommends equipping a backup server, a backup server serving two main tasks: replacing the main operating server. On the main server and backup server integrate equivalent physical hard drives and configure according to hard drive Raid solutions: Raid 0, Raid 1, Raid 10)
b. Grouping user data classes at each use location
In addition to inheriting data arising in the system, each department has its own, independent and sometimes confidential operations with other departments. Therefore, for users' convenience in operating and manipulating the software, BRAVO divides the user interface into layers (Layout). Specifically:
| Headquarters | Factory | Branch |
+ Layout of the Board of Directors of the company + Sales Department Layout + Material Room Layout (purchase) + Layout of Accounting Department + Organization Room Layout | + Factory Board of Directors Layout + Layout Mechanical Engineering Department + Quality Management Department Layout + Layout of Ore KCS Parts + Layout Parts KCS Ingots + Layout KCS Parts Finished Products + House Layout + Warehouse Department Layout + Factory Accounting Department Layout | + Branch Board of Directors Layout + Sales Room Layout + Warehouse Layout + Layout of Accounting Department + Organization Room Layout
|
c. Organize and disassemble software database
In order for businesses to easily monitor, manage and aggregate data arising at each software operation location, BRAVO advises on data organization plans suitable to each size of the business. Accordingly, the software's database (database) will be divided into data trays (called base unit trays) corresponding to each point used to receive, store and process broadcast data. born at each point. And there is a general data tray that plays the role of aggregating/unifying data generated throughout the system.
2. Handling specific operations of production and business
Quality control of finished steel products
The purpose is to control the quality of finished billet products and trace data when problems arise in product quality when distributed to the market.
Main tasks include: Update quality standard information, Update product specification information, Update product parameter regulation information, Update chemical composition information, Update quality certification quantity of embryos.
Pictures on the software
Update Mac steel information
Updating batch information
Updating product specification information
Quality control of rolled steel products (bars, coils)
When the rolled steel products are manufactured and run out of the conveyor, the staff of the subordinate department conducts the stages of quality inspection and packing for warehousing.
The main tasks include: Creating information and printing Etiket in bundles (rolls) of steel, Mechanical and physical test sheets, Certificate of quality, Minutes of handling non-conforming products, Sales inventory slips.
Some images on BRAVO software:
Update information and print Etiket ticket
Minute of handling non-conforming products
Sales balance sheet
Warehouse management of rolled steel products
Due to the characteristics of bulky products and occupying a lot of space, from the time of warehousing to the time of delivery, products must be arranged scientifically according to the positions specified in the warehouse to enhance efficiency. and time of import and export, inventory of goods.
The main tasks include: Management of import and export of warehouses by barcode on Etiket, Management of import and export of inventory by location, Inventory of warehouses by PDA equipment
Some images on BRAVO software:
Manage inventory import and export by location
Export goods according to Etiket
Sales Manager
- Sales and export activities are conducted at the office (headquarters, branches) and the export and delivery are carried out at the factory. Therefore, the software needs to solve the high requirements of accuracy in order processing / sales contracts, and continuity in the delivery process.
- At the office, sales staff can control and monitor production flow (through production statistics processes), available inventory (products that can be sold). However, in addition to the automatic functions of the system, in the operation process, enterprises must fix data completion timelines between the locations of use .
- Accordingly, production work often takes place continuously and it is necessary to set a time to close the production data of each day so that the business departments can inherit and capture the actual output of that day => do basis for building orders, making export orders. (For example, it is stipulated that before 8:00 a.m. daily, the production departments at the factory must update and complete the production data of the previous day in order for the business to perform the sales stages).
- From the moment the business completes the order/contract and makes the "delivery orders", the data will have to be displayed immediately at the Warehouse, the weighing house and the factory accountant to set up the delivery procedures for the customer. Therefore, in addition to the supporting technology of software and hardware, enterprises also need to equip information technology infrastructure systems (servers, internet lines, power systems) to ensure the continuity of the network. Process of production and sale.
Some images on BRAVO . software
The order
Make export order
Accounting sales
Purchase characteristics
- Procurement is under the authority and responsibility of the Purchasing Department (or Materials Department). However, the operating process is related to all parts and departments in the enterprise. Therefore, the application of software to Purchasing Management also needs to separate the tasks and application scope in each department and department.
- Handling purchase request/request: at each point of using the software (office, factory, branch), all departments will make "proposal/request to purchase materials" via hard copy (according to the form) . prescribed form of the enterprise) => purpose to reduce redundant data types and minimize the number of users interacting on the software.
- After being confirmed and approved by the department head (or person in charge), it will be transferred to a main department (eg Electromechanical Engineering Department, Organization Department) to synthesize all kinds of purchase proposals/requests. supplies and updates to the software. This department will base on the elements of materials (immediate availability, availability, reserves, ...) to approve the purchase offers => approved and accepted offers will be displayed on data screen at the Materials (Purchase) Department at Head Office/representative office.
- At the Purchasing Department, the purchasing officer inspects and approves the proposals/requests to purchase materials and conducts the processes of inquiry/collection of quotations/comparison of quotes to submit to the company's management. approve. After the leader approves, the Purchasing Department proceeds to make orders/contracts (according to the selected supplier, quotation) to purchase.
- Before the goods arrive at the delivery point, the Procurement department makes "import notices" to the relevant departments to prepare for the people and the geographical space for the warehousing process. When the Supplier delivers the goods to the warehouse, the Technical Department staff cooperates with the Quality Control Department to inspect the goods. If the standard is met, then sign the "Receipt of goods delivery" signed by the delivery unit, the factory security, the Technical/Quality Department and the warehouse keeper, then enter the warehouse. If they do not meet the standards, they will not be allowed to enter the warehouse and return the goods to the Supplier.
- On the system, in addition to the departments directly related to the purchase/import of goods, the requesting departments will monitor the progress and status of goods in order to make "supply/receipt of materials" to warehouse department to export materials.
Some images on BRAVO software
Control and approve purchase requests for supplies
Aggregate supplier quote
Make purchase order/contrac
EFFECTIVE SOFTWARE APPLICATION
1. For the Sales department
- The sales department always has accurate and immediate information on production progress, available inventory => optimal support for the transaction and sales negotiation process.
- Continuously update and control information about the delivery process (cars in and out when receiving goods) and track the transport of vehicles for each route as well as output.
- The homogenization of product names and specifications throughout the system ensures the accuracy of transactions in selling, exporting and importing goods throughout the system (minimizing confusion when transactions involve language elements). regional language).
2. Quality Management Department
- There are full tools and utilities to support the work of controlling and monitoring product quality.
- Connecting with peripheral devices (mechanical testing machine, weighing platform...) to support inspection and control of products, imported and exported finished products.
3. Purchasing department
- Minimizing internal transactions related to the process of purchasing and supplying materials.
- Minimize errors related to technical factors, quality and origin of purchased materials.
- Helps to best control supplier quality during purchasing and importing.
4. Parts warehouse
- Actively in the management and administration of warehouses related to materials and finished products.
- Respond well to the management and performance evaluation of the Warehouse department.
- Reduce operation time and improve warehouse management efficiency.
5. Accounting department
- Minimizing data re-entering arising in departments and enhancing the control role of accountants.
- Maximum support for professional tasks that require high accuracy such as cost calculation, product cost calculation.
- Maximum support in analyzing and synthesizing production and business results of the whole system.
6. Board of Directors
- Provide the Board of Directors with the most complete, accurate and timely information on all issues related to the company's production and business.
- Prepare comparative and evaluation reports based on criteria suitable to the characteristics of the business.
