MDF board production units

A comprehensive management solution from the need to buy inputs to production and business activities – consumption of outputs, application in enterprises in the field of MDF production of all kinds

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OVERVIEW

Software overview

The software system is built on a closed process from the receipt of requirements from the Customer or the production and business planning à to production planning, planning, and calculation of the ability to supply raw materials in the warehouse; Next is to establish the demand for goods to serve production, the ability to set material consumption norms for each stage of production, calculate costs, to monitor and monitor the production progress/delivery schedule of each order, operate the process of checking/ evaluating product quality;… help the Board of Directors control risks and improve the efficiency and capacity of production activities of the Enterprise.

BRAVO 8 software solution (ERP-VN) when applied in enterprises in the field of MDF production will be conducted by BRAVO survey and consultancy, design, and customize the software according to the industry’s characteristics and each company’s characteristics.

When completing the implementation and handover of the system, BRAVO 8 ERP-VN software not only fully meets the data entry features of the direct business object but also solves the industry-specific management problem, in line with the management requirements of the Company’s Board of Director

BRAVO 8 software solution is built with business processing modules for each department, supporting business connections between departments to link, inherit and control arising data, enhance work performance, and improve the management capacity of the enterprise.

BRAVO 8 software solution has an open design (designed in 3 layers), along with BRAVO’s capacity and implementation experience, so it is easy to customize or design and expand modules, features, and management operations on the software system in the future as the enterprise grows and needs to change to suit the reality.

particular problem

The specific problem of MDF manufacturing enterprises

It can be said that the birth of MDF (MDF = Medium Density Fiberboard) is an important step in the construction and production of furniture (doors, beds, boards, tables, chairs, …). MDF is widely used in domestic furniture as a perfect replacement for natural wood, helping us no longer have to worry about forest problems, and contributing to protecting the natural environment of humans. At the same time, MDF products are increasingly diverse, the more convenient and classy choices for users. In addition, when using MDF boards in production, it also helps companies produce wood furniture to save manpower, electricity, sawing, and brazing, … This is a synthetic wood product. MDF includes types: Polywood, MDF, OSB, PB, and WB. According to the usual description:

  • POLYWOOD
  • MDF
  • OSB, PB, WB

This article will describe the BRAVO 8 software solution designed for MDF manufacturing

1. Overview of the characteristics of MDF manufacturing enterprises

MDF manufacturing enterprises with the participation of many departments and divisions in business processes, import and purchase in many forms (import and purchase forms apply to companies of the Vietnam Rubber Group), weighing stations, KCS controlling input materials and output products, Warehouse, Accounting – Finance, Organization – Administration to coordinate the implementation of a series of production and business activities and internal management of the enterprise.

There are two ways to produce MDF boards: the dry process and the wet process. We will learn through the dry process to produce MDF boards, as follows:

Small Grinding Wood Material –> Mixing With Glue, and Additives –> Pressed Under High Pressure –> Sanding Polishing –> Finishing Products –> Packing

Additives such as Formalin (additive for glue production), and glue (additive for production of MDF boards) can be sold and sold, so statistics on material consumption and production cost calculation require detailed implementation. for each type, each stage until the final product is MDF boards

Production is carried out mainly by the “Sale Order”/ “Sale Contract” issued by the Sales Department. The business receives and handles all production and tracking of finished products must be monitored and statistically associated with “Sales Orders”/ “Sales Contracts”. Monitor the progress of the implementation according to the “Order”/ “Contract”. Track delivery progress by each “Order”/ “Contract”

The output product requires strict quality to meet the export standards, so KCS needs to be done well not only for MDF finished products but also from the stage of input procurement, it must be evaluated for waste, reduced, and genuine products to have wood/wood chips that meet the required quality.

2. Scope and operating procedures of the software system

Scope and operating procedures of the software system

3. Describe some specific business processes

a. Purchase management process

Purchase management process

Specificity in purchasing activities:

  • The management of purchasing activities includes balance management, approval – import and purchase of materials, tools, raw materials,… for production business activities that take place daily at the enterprise.
  • To support flexibility in the approval of “Request for supply of materials”, “Request for purchase” –> the approval of Requests/ Orders made on BRAVO APP. Perform multi-level review and review, and update the “Agree”/ “Decline” response with specific reasons for purchasing to be managed strictly and clearly
  • For MDF manufacturing enterprises that are affiliated units of Vietnam Rubber Group, the purchase management operation on Bravo software program must be able to handle transactions/ track records as required by the Group, including some of the following forms of purchase: Tender documents; Retail shopping; Competitive price; Direct procurement; Appointment of Contractor; Transport bidding; …
  • Purchasing takes place regularly, so it is necessary to manage the shopping history with different Suppliers in detail for each item. At the same time, you can track the purchase price history of an item in many different purchases
  • Update/ Analyze and evaluate many indicators set out according to each specific purchase requirement to select the right supplier

b. Process of weighing station management

Process of weighing station management

Particularity in the management of weighing stations:

  • The management of the procurement of input materials (wood, wood chips) at the Weighing Station is closely monitored to avoid loss of purchasing output. Connecting electronic scales and cameras, weighing data and photos of cargo vehicles along with license plates are automatically identified and connected directly to the database of Bravo software.
  • Manage when the vehicle is on the scale when weighing in and when weighing out after loading at the material dump → if the license plate of the vehicle when weighing in and weighing out does not match will warn on the software. At the same time, the “Weighing Sheet” voucher after saving will not allow users to edit the data
  • Share weighing data for the accounting department: update payment information in “Balance Sheet”, accounting department inherit this data into “Receipt of purchase” and define accounting operations and debt recognition
  • Share weighing data for the Warehouse of materials: on Bravo software, the staff of the Warehouse of materials and materials updates the warehousing documents based on the data inherited from the “Weighing slip” of the Weighing Station

c. Sales management process

Sales management process

Characteristics in business activities:

  • Sales business management is carried out right from the step of Receipt of Customer à Quotation, until the sales department updates the “Export Order” (for domestic orders) or “Transfer Order” (for export orders) and completes the delivery of the goods to the Customer
  • Business processes are related to many departments/ departments: The production dispatch department is interested in the delivery deadline for customers to adjust the reasonable production plan. Warehouse materials and materials to balance materials to meet production needs. At the same time sales department must also monitor the progress of the Order/ Contract performance; monitor the delivery progress according to each Order/ Contract to ensure that it is in accordance with the content signed with the customer.
  • At the same time, in the case of “returned goods”, the Sales department is responsible for processing and tracking information on Bravo software. The sales department shall update the handling record of returned goods; attach the handling record (depository letter, sales record for other customers, etc.), and share data with relevant departments:
    • Warehouse receives information, performs related operations, and receives goods to the Warehouse
    • Accounting department receives information, and performs operations to recognize customer debts

==> From there, the software can make statistical reports – analyze returned sales to serve the management of the Company’s Board of Directors.

d. Production statistical management process

Production statistical management process

Characteristics in production statistical activities:

  • “Production volume” is updated daily, detailed for each factory is the data to serve the reports – statistics on the production situation, and also the data to compare the consumption of raw materials between the norm with the actual arising:
    • The software will be based on the “Cost-based quota” (production material quota) set by the Accountants department declared together with the number of statistically finished products to synthesize the materials to be used according to the norm
    • At the same time, it will be based on the actual consumption statistics to compare between the norm and reality to → give warnings in case the actual material used exceeds the norm.
  • Statistics summarize and track in detail the total number of finished products, the number of passes, the number of types, the number of air bubbles as well as the % pass and % fail analysis to provide an overview of the Company’s Board of Directors on the daily/ weekly/ monthly production situation of each Factory

e. Process of warehouse management of materials and materials

Process of warehouse management of materials and materials

Particularity in the management of material and raw material warehouses

  • For wood materials purchased for production, the Material Warehouse will inherit the “Weighing slip” data (made at the Weighing Station) as a basis for the purchase weight. At the same time, the raw material KCS will be conducted to accurately assess the level of impurities/ genuine products to control the cost of purchasing raw materials for the enterprise. Similarly, in the case of warehousing materials, equipment, spare parts, etc., the warehouse will inherit the data of the “Acceptance slip” (Purchase department of controlled and updated goods) as a basis for the quantity of warehousing
  • Warehouse management of materials and materials by location: optimize the import-export-inventory tracking in warehouse operations:
    • Track import – export – inventory by location
    • The location warehouse diagram on Bravo software will be designed in accordance with the actual visualization at the Enterprise
    • When a user clicks on a location on the Master Diagram, the detailed Warehouse Diagram is displayed. When the user clicks on any storage location on the Detailed Warehouse Diagram, it will show the “Report on Import – Export – Existence” at that location.
  • Implement inventory by using a PDA to perform barcode scanning to à minimize inventory time, and increase accuracy, inventory work is done scientifically

f. Warehouse management process of finished products

Warehouse management process of finished products

Particularities in the management of finished goods warehouses:

  • Initialize Production Barcode and manage finished products according to Production Barcode
  • After the production of finished products, the Finished Goods Warehouse will declare the “Package” information assigned to the Barcode before Stamping and Stocking the Finished Products. Package information declared, including:
    • Package information: Manufacturing Date; Number of packages (automatically increase in the order of production declaration for the day); Finished Product Production Order; Barcode (the software automatically assigns according to the convention on how to set up the barcode); Finished product name; Description of sample information; Thickness (mm); Width (mm); Length (mm); Number of parcel weight plates
    • Detailed information: Quality of finished products; Type of wood; Type of glue; Grade; Production shift; Shaker shift; Lot No.; KCS staff
  • Finished Goods Warehouse will track “Export Order” (for domestic sales) or “Transfer Order” (for export sales) to make finished products for sale
  • Khi thực xuất hàng đi bán, Kho Thành phẩm sẽ cập nhật chứng từ xuất thành phẩm, trên từng chứng từ xuất thành phẩm sẽ xác định chính xác xuất theo Lệnh xuất hàng/ Lệnh điều chuyển nào
  • When actually exporting goods for sale, the Finished Goods Warehouse will update the finished goods export document, on each finished product export document, it will determine exactly which export order/transfer order

==> Monitor the progress of execution under the Export Order/Transfer Order, from which the progress of the Order/Sale Contract will be monitored

solution - function

Management solution of BRAVO software

1. Software installation model

  • BRAVO 8 ERP-VN solution has 02 software installation models including an Online centralized data installation model and a periodic distributed-synchronous data model.
  • For enterprises operating in the field of MDF production, factories, and office blocks are often concentrated, with synchronized Internet connection infrastructure (in case there are many factories/ offices in many locations), so that the data is updated/ controlled immediately, BRAVO will implement the model of installing centralized data software Online.
    • At the head office (or where the Enterprise chooses to place the server – possibly the data center) will install BRAVO 8 software including the running program and the overall database.
    • At departments/divisions, computers that are allowed to access the software (Client machine) will be declared (machine name, user ID) and installed with “software programs” for users to update information and data in the software.
    • Users will be managed and assigned details according to each user’s role in the relevant departments. Each user/user group or department will have its own layout design (interface) suitable for the management business of each user or department.
  • With the Weighing Station Management Model, each Weighing Station will include the running program and independent weighing data of the Weighing Station. Instant weighing data will be stored at the server at each Weighing Station, periodically according to the time set up on the software system will be transmitted to the Server at the Company Office through the Internet connection.
  • BRAVO 8 software solution allows the connection of remote locations through the Internet connection system with the basic requirements of the transmission line (common ADSL network).
  • Data stored centrally on the server will be backed up periodically or continuously through the automatic backup mechanism of the software.

(Recommendation: To ensure the stability and safety of data when operating the software, BRAVO recommends adding a backup server, backup server for two main tasks: replacing the main server operating the system and backing up the data of the software. On the main server and backup server, the equivalent physical hard drives are integrated and configured according to the hard drive raid solutions: Raid 0, Raid 1, Raid 10).

2. Interdepartmental solutions

  • BRAVO 8 software solution is designed and used for all departments/ departments in the enterprise in a closed process, allowing the connection and inheritance of data between departments/departments to serve the management and support business operations quickly and accurately.
  • Each department/even each user location will be individually designed “layout”, each “layout” will specify the interface, features, business, data, and reporting data appropriate to the user location

Some of the main layouts include:

Layout DirectorLayout Finished products warehouse
Layout PurchasingLayout Accounting
Layout weighing stationLayout KCS – Production Statistics
Layout SalesLayout personnel – timekeeping – salary calculation
Layout warehouse of supplies 

3. Some business processes on BRAVO 8 solution applied for MDF manufacturing enterprises

a. Purchase management process

  • When receiving information on the request for the distribution of materials from the Departments, the Purchasing Department Head makes a change to the status on the system to respond to the information to the Request Department.

Purchase management process on BRAVO 8

  • Besides, Bravo software will refer to the employee diagram to decentralize voucher approval according to the person making the purchase request
  • Consideration and classification of status according to multiple levels of approval:
    • Head of Department suggested → Technical Department → Accounting department → The board of directors
    • The Board of Directors conducts approvals on Bravo Apps
  • The system records the status of browsing and processing
    • Agree: automatically transfer the ticket to the next approval level
    • Refuse: display the feedback box and record the reason then automatically return the result to the previous level of approval
    • Users who receive a rejection response will be alerted by the red alert system on the software interface

Update interface “Bidding documents”

  • Purchasing staff who update the “Bidding Documents” are classified into many forms and the attached printed forms will be designed according to each form.

Bidding Documents

  • Forms of tender – Each form can attach a hard file or required document images attached
    • Retail purchase

Retail purchase

    • Competitive Quotes

Competitive Quotes

Update interface “Supplier Quotation”

  • Update the “Supplier Quotation” on the software to monitor and make comparisons

Update interface Supplier Quotation

  • After having the “Quotation”, the employee updates the “Purchase Profile”, including many indicators to evaluate and select the Supplier.

updates the Purchase Profile

  • The evaluation is classified according to many criteria (refer to “Bid evaluation list”) when selecting the function “Get evaluation documents” → the relevant content is automatically displayed according to the selected criteria
  • Multiple Vendors can be aggregated here and can be evaluated visually
  • Can attach hard files or related important document images

b. Process of weighing station management

Form documents “Weighing slip” on Bravo software

  • Detailed tracking of “Weighing sheet” information: “Weighing sheet” will not allow making corrections/ deletions after the user saves the documents
    • Weighing date (by system date)
    • Number of weighing slips (automatically increased)
    • License plate (automatically update information according to analysis data from the Camera)
    • Seller (select from audience category)
    • Code name for the goods (select from a list of materials)
    • UNIT (automatically jump in line code)
    • Total weight
    • Picture of the car coming in (taken from camera)

Picture of the car coming in

  • Truck loads goods into the material Warehouse, the material Warehouse staff is installed App BRAVO on the PDA machine, selects the “Weighing slip” according to the license plate, and updates the quality assessment → Information This information will be updated and added to the selected “Weighing slip”

c. Sales management process

Interface of updating “Quotation”

  • From the customer’s request, Sales Department makes the quotation (Based on the value, norm)

Interface of updating Quotation

  • Managers and Deputy Managers approve the quotation, then forward it to the Board of Directors for approval and complete the “Quotation” before sending it to the customer.

Printed form “Quotation”, Print directly from Bravo software

Print directly from Bravo software

  • After negotiating, satisfying the sales conditions, debt limit and approving the order, the staff updates the “Order/Sales Contract” (inheriting data from “Quotation”)
  • Based on the Sales Order/ Contract, salesman check the inventory situation and balance the goods to ensure timely delivery to the Customer according to the terms of the Sales Order/ Contract.

Interface for updating “Delivery order”/ “Transfer order”

 Interface for updating Delivery order

  • If “Delivery Order” and “Transfer Order” are approved, the information will be transferred directly to the Finished Goods Warehouse to prepare for shipment.
  • Update and monitor “Packing List” to supplement and attach information when delivering goods in case of export goods

Packing List

  • Follow up on delivery progress and order fulfillment progress: displayed as percentage of completion

delivery progress and order fulfillment progress

Track Sales returns

  • In case of returned goods, the Sales Department receives the return dispatch from the Customer and updates, track, and process it on the software.
  • Update the minutes of handling returned goods. Attach the processing minutes (dispatch of consignment, the minutes of sales to other customer, …)
  • Employee evaluates the quality of returned goods
  • Warehouse performs related operations and receives goods, Accounting Department combines to complete the process and perform the transactions of recording receivables, Sales department will receive the information and control the process. From there, to make Statiscal – Analysis Report of returned goods.

d. Production Statistical Management Process

Interface for updating “Production Volume”

  • Based on the actual production situation of the day, the staff at the Production Statistics department at each factory will update the details of “Production volume”

Production Volume

  • Update “Production volume” with detailed information divided into many different Data Tabs, specifically as follows:
    • Tab “Production situation”: statistics on the number of passes, the number of air bubbles, the number of types, the quantity of loss, the adjusted quantity of each type of finished product

Production situation

    • Tab “Production Consumption”:

Production Consumption

    • Tab “Situation of stopping the machine”:

Situation of stopping the machine

    • Tab “Polish”:

Polish

    • Tab “Polishing consumption”:

Polishing consumption

    • Tab “Adhesive production”:

Adhesive production

    • Tab “FOR production”:

FOR production

Detailed report on production status

Detailed report on production status

Daily MDF Wood Statistics Report

Daily MDF Wood Statistics Report

Daily Material Consumption Statistics Report

Daily Material Consumption Statistics Report

e. The process of inventory of materials and raw materials management

Interface of material KCS

  • The user evaluates the quality of the purchased wood and determines the percentage of waste or % reduction (choose 1 of 2 criteria of waste or reduction), the software will automatically determine the percentage of the main product and automatically calculate the weight of the waste (or reduced weight) and the weight of the finished product.
  • When updating the receipt note, Store keeper use the data link tool to inherit the data of Weight slip/ Acceptance slip/ Order.

updating the receipt note

  • Items and materials warehouse will track “Finished goods production orders” to capture the necessary items and materials, to track during the delivery of items and raw materials.
  • The staff in charge at the Items and Materials Warehouse update the delivery notes for production.
  • The delivery notes will include detailed information about items, materials: Item code, Item name, unit, quantity, converted quantity (if any), delivery location of each item to track import – export – inventory by location.

Description of the actual warehouse map on Bravo software

Description of the actual warehouse map

f. Finished goods warehouse management

Initialize Production Barcodes on Bravo software

Initialize Production Barcodes

  • The Barcode Stamp Form will be designed according to the Company’s request

The Barcode Stamp Form

  • Detailed tracking information “Finished goods receipt”: type of finished goods to be warehoused, details of inventory quantity of each finished goods, package code – production barcode, storage location.
  • Finished Goods Warehouse will track “Delivery Order” (in case of domestic sales) or “Transfer Order” (in case of export sales) to delivery finished products.
  • When actually delivering goods for sale, the Finished Goods Warehouse will update the finished goods delivery note, on each finished goods delivery note, it will determine exactly which delivery order / transfer order. → Track the progress of the implementation according to the Delivery Order / Transfer Order, from which the progress of the Order / Sale Contract will be tracked

Update invoice

delivery order

application efficiency

Efficiency of BRAVO software application

1. Purchasing Department

  • Control and optimize purchasing activities to meet the fluctuating requirements of production activities.
  • Control and avoid loss of quaintity and cost of input wood/ wood chip
  • Price lookup tool, transaction history by materials/goods, by supplier à make a quick and effective buying decision
  • Reduce the workload of setting up and storing Purchase Profile at the request of the Vietnam Rubber Group (for companies that are subsidiaries of the Rubber Group)

2. Truck scale

  • Connect scale data and Camera data directly to Bravo software à Strictly control purchasing via Scales
  • Share data of purchasing output to reduce data entry work and increase data accuracy.

3. Sales Department

  • Tools to update and manage arising transactions of the sales process with customers and other professional departments in the Enterprise
  • Inherit and view finished goods inventory data à Optimal support for the sales process
  • Inherit information about the process of packing, shipping and track the delivery and payment process of customers

4. Statistics – Production Department

  • Daily production statistics à provide the Board of Directors of the Company with the most general and timely information about the production situation at each Factory

5. Warehouse

  • Be proactive in import/export due to the link and inheritance of data directly on the software
  • Satisfy the management in a good way and evaluate the performance of the warehouse
  • Minimize operation time and improve warehouse management efficiency

6. Accounting Department

  • Minimize data re-entering arising in departments due to data inheritance and enhance the control role of accountants
  • Maximum support for professional tasks that require high accuracy such as COGS calculation, product cost calculation
  • Maximum support in analyzing and synthesizing business results of the whole system
  • Support cash flow management, ensure the balance of cash flow in the business. Use cashflow efficiently

7. Board of Directors

  • Tools to support approval and assignment in management and operation of enterprise remotely
  • Provide the Board of Directors with the most complete, accurate and timely information on all issues related to the Company’s production, business, financial, human resources…
  • Tools for reporting and analyzing financial indicators of the Enterprise
Typical customers

List of Customer

  1.      

MDF VRG Quang Tri Wood Joint Stock Company

Address: Quan Ngang Industrial zone, Gio Linh District, Quang Tri

  2.      

Duc Long Gia Lai Group

Address: No.2 Dang Tran Con, Pleiku City, Gia Lai Province

  3.      

Minh Tien Joint Stock Company

Address: Binh Chanh Dong Hamlet, Khanh Binh Village, Binh Duong Province

  4.      

Kotobuki Sea Limited Company

Address: Lot 104/6, Amata 24-2-4 Street, Amata Industrial Zone, Bien Hoa, Dong Nai Province

  5.      

Lam Viet Joint Stock Company

Address: 1B Hamlet, Khanh Binh Village, Binh Duong Province

  6.      

Go My Limited Company

Address: 9/3 Block B, Tan Phuoc Hamlet, Tan Binh Village, Binh Duong Province

  7.      

Cerubo Limited Company

Address: Binh Phuoc A Hamlet, Binh Chuan Village, Binh Duong Province

  8.      

Vietnam – Japan Chip Corporation Limited Company

Address: Hoa Nhon Village, Hoa Vang District, Danang City

  9.      

Vung Ang Vietnam – Japan Chip Corporation Limited Company

Address: Ky Loi Village, Ky Anh Town, Ha Tinh Province

10.    

Thua Thien Hue Wood Processing Joint Stock Company

Address: Phu Bai Industrial Zone, Thua Thien Hue Province

11.    

Khanh Hoa Mining And Investment Joint Stock Company

Address: Nha Trang City, Khanh Hoa Province

bravo insight

BRAVO (ERP-VN) Solutions for specific industries

The research and development of solutions for each specific industry so that BRAVO can bring customers the most complete and optimal products, bring many benefits and meet specific management requirements of cutomer.

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