BRAVO software applied at commercial concrete production unit
Commercial concrete production enterprises must simultaneously meet production needs and meet...
Overview of Commercial Concrete Production Software
In Vietnam, the process of "urbanization - industrialization" is growing strongly, whereby the infrastructure system for this process is also focused on development by the government and businesses such as: public transport systems, industrial parks and especially new urban areas.
To meet the growing demand for infrastructure construction, construction investors rely heavily on subcontractors capable of providing ancillary products that are both quality and affordable. ensure the implementation progress according to the strict time requirements of the project. One of the supporting industries that play an important role in the projects is the PRODUCTION OF COMMERCIAL CRENCY (FRIENDLY CRENC).
At these enterprises, there are specific production characteristics (The production process is very different from other manufacturing industries) and at the same time, the enterprise must also meet the production and construction needs according to the projects. construction project. Therefore, the application of strict management processes and ADMINISTRATION SOFTWARE system supports business leaders and departments to handle the complex business cycles of this manufacturing industry.
BRAVO 8 software (ERP-VN) when applied at units specializing in PRODUCTS concrete (Fresh Concrete) is customized according to very specific operations of businesses in the industry. The system was built with the purpose of helping businesses solve problems of administration and operation of the processes built on the software according to the goal of "quality assurance and schedule assurance " .
II. LEARNING PROBLEMS OF ENTERPRISES
1. Data Organization System
2. Description of main activities
- It is the starting point of the production process
- Projects, works and households (retail customers) are concentrated in all provinces and cities across the country, so the scope of business is very wide, the gap between sales and production areas is relatively large.
- Concrete is a specific product manufactured according to the individual requirements of each customer (project, individual customer), so the contact information between business and production plan (engineering, moderation, operation) station) is always instantaneous to ensure product accuracy, schedule and cost per order.
Main tasks in the process
- Business zoning
- Project and customer information management
- Make a sales quote
- Proposing the design of the distribution table
- Manage orders and contracts
- Problem Solving
- Debt tracking
- Production planning and delivery to the Mixing Plants.
- Plans that have not been implemented the previous day will be made in the next plan
- Track and move Pump trucks, Tank trucks
- Information management, vehicle records
- Control the production according to the plan
- Sovle problems
Main tasks in the process
- The planning department
- Receiving orders from business
- Order Analysis
- Production planning (by station)
- Implement production plan
- Solve problems
- Vehicle management department
- Personnel information management
- Manage vehicle records
- Make a vehicle delivery record
- Update and track arising related to the vehicle (Repair, registration, mileage of the vehicle)
- Operating the batching plant
- Receive the design of “Request for distribution” (from Sales Department)
- Get production plan (from Planning department)
- Production and quality management of concrete
- Vehicle and concrete load test
- Vehicle transport check
- Vehicle and personnel management
- Purchasing department is divided into 2 groups: Purchase of raw materials and purchase of supplies (tools, auto parts, etc.)
- Aggregate purchase offer information from stations and offices and carry out the buying process
- Track Import - Export - Inventory by each batching station
Main tasks in the process
- Proposal for materials / Proposal to purchase materials
- Update and compare, select supplier quotes
- Manage orders and purchase contracts
- Notice of purchase (detailed by each station)
- Track purchases (details by each station)
- Monitor Supplier Accounts Payable
- Detailed management of Import - Export - Inventory of raw materials (Sand, stone, cement, additives) at each station
- Data connection with the software of the batching plant to update information about raw materials for production
- Monitor inventory in many units (m3, kg)
- Data connection with accounting, purchasing
Main tasks in the process
- Import and track purchases (materials, equipment spare parts)
- Export and track raw materials to Xi - Lot
- Receive and match data from station management software with dispensing data (data of material release sheet for production)
- Follow up spare parts for repair
- Monitoring concrete sales (receiving data from the station management software and comparing it with the weighing slip to the gate)
- Is the part that inherits all the data generated in the system
- Play the role of controlling financial activities corresponding to each business operation.
Main tasks in the process
- Cash accounting
- Sales Accounting
- Purchasing Accounting
- Accounting for debts and advances
- Bookkeeper
- Accounting Fixed Assets and Tools
- Cost accounting (cost of concrete, piles, bricks)
- Tax accounting, salary accounting
- General Accounting
- Manage purchasing process (supplies, office equipment) independent of supplies department
- Administrative management (documents, distribution of work uniforms)
- Personnel management, timekeeping, salary calculation
Work in the process
- Recruitment Management
- Training Management
- Personnel records management
- Timekeeping and statistics management
- Personnel evaluation
- Payroll
- Management and distribution of uniforms and tools
- Insurance
III. BRAVO® SOLUTIONS IN BUSINESSES
1. Organization of the Software Database
The common feature of commercial concrete production enterprises is that the area and scope of production and business are dispersed in many different locations and areas (offices, batching plants, etc.). Therefore, in addition to the needs of customers, when building solutions, BRAVO consults on solutions to organize and stream data for convenience in business operations, closely in management of development issues. Generate and synthesize all activities in the customer's production and business organization system.
a. Organizational model for updating and exploiting system data
As mentioned, because the locations where the software is used are spread across geographical regions, BRAVO needs to build a data system that combines a synchronous data solution to ensure the timeliness of data (serving data inheritance, tracking and management issues arise) and data continuity (to ensure continuous sales and production in the event of connection problems, reducing latency in communications need for continuity such as sales, import, etc.)
Description of the option
At the headquarters
- Install 01 software BRAVO 8 (ERP–VN) including “running program” and “database” on the server (Server).
- At the departments, computers that are allowed to access the software (the Client) will be declared (machine name, user ID) and installed "running programs" for users to update information and data on the computer software.
- The Users will be managed and decentralized in detail according to each user's role in the relevant departments. Each part
At the factory and branches
- Installing software BRAVO 8 (ERP-VN) only includes “running program” (not including “database”) on client machines of departments, users participate in using software to update and transmit and receive data online to the software on the server at the head office.
- Users are decentralized and authorized to ensure independence and responsibility when updating data into the system.
(Recommendation: to ensure stability and data safety when operating the software, BRAVO recommends equipping a backup server, a backup server serving two main tasks: replacing the main operating server. On the main server and backup server integrate equivalent physical hard drives and configure according to hard drive Raid solutions: Raid 0, Raid1, Raid 10)
Data model
b. Grouping user data classes at each use location
In addition to inheriting data arising in the system, each department has its own, independent and sometimes confidential operations with other departments. Therefore, for users' convenience in operating and manipulating the software, BRAVO divides the user interface into layers (Layout). Specifically:
Corporate office + Layout of the Board of Directors of the company + Sales Department Layout + Shopping Room Layout + Layout of Accounting Department + HR Department Layout | Batching + Layout Commander + Planning Room Layout + Warehouse Layout + Layout Manage vehicle and device assets + Weighing Station Layout |
2. Handling Special Activities of Business Production in the Producing Concrete Production Unit
a. Set sales revenge
- Sales partitions, assigning access rights of sales staff (the staff in charge of any area can only track customers in that area)
- Manage concrete price list (according to MAC, slump, station, ..)
- Manage sales quotes (project quotes, retail customer quotes)
- Manage orders and sales contracts
- Update distribution proposal according to each sales order and contract
- Manage and track sales debt
Some images on BRAVO software
Interface of Sales Module on BRAVO 8 ERP - VN
Concrete price list
Sales quote
Recommended distribution
Selling Contract
Sell orders
b. Production characteristics
- Receive orders
- Design distribution table (details according to each MAC, slump...)
- Production planning (detailed by each station)
- Make a concrete export statistics sheet
- Statistics of concrete pumping (at the construction site)
Some images on BRAVO software
Production management interface at batching plants
Production plan interface
Production distribution table
Concrete export statistics sheet
Concrete Pumping Statistics Sheet
c. Vehicle and asset management, equipment
- Vehicle and equipment records management
- Make a vehicle delivery record and track the vehicle log
- Vehicle and equipment maintenance management
- Making receipt and acceptance of materials and acceptance for repair
- Vehicle import tracking
Some images on BRAVO software
Minute of car handover
Recommending repair and acceptance materials
IV. EFFICIENCY OF BRAVO SOFTWARE APPLICATION IN BUSINESSES
1. Business Department
- Business partitioning and management of sales policies by region, by customer group (project customers, retail customers), by each salesperson.
- Manage and quickly process the Request for Distribution, Quotations, Contract Orders when there is an instant information connection with the Technical Department, Accounting Department, and Operation Department.
- Monitor debts, concrete supply progress, concrete pouring in detail to each project and investor
- The homogenization of product names and specifications throughout the system ensures the accuracy of transactions in selling, exporting and importing goods throughout the system (minimizing confusion when transactions involve language elements). regional language)
2. Production Department
- Close communication with the sales department during the mixing process for each concrete MAC
- Close communication with mixing stations
- Thanks to the management of the origin and quality of raw materials and especially capture the non-production time (machine failure, repair ...) as well as the rate of defective products at each project (wrong slump), can manage the quality of each product and trace the origin when detecting concrete products that do not meet the requirements of customers.
- Controlling the amount of concrete supplied to projects
- Manage and monitor slump test/casting time at each project
3. Vehicle Management Department
- Manage all certificates and papers according to the vehicle. At the same time, build and manage detailed repair, maintenance and electrical inspection deadlines for each vehicle
- Manage and monitor the usage status of vehicles (excavator trucks, tank trucks, pump trucks)
- Update vehicle schedules and dispatch vehicles in real time
- Monitor and control the entire travel distance, fuel consumption, excess concrete at each end of the vehicle.
4. Accounting and Finance Department
- Minimize the entire process of importing data from the warehouse - station to the office -> strictly control the import - export process of raw materials for production.
- Monitor
- Minimizing re-entry of data arising in departments and improving the control role of accountants
- Data tracking
- Maximum support in analyzing and synthesizing production and business results of the whole system
5. Board of Director
- Provide the management board with the most complete, accurate and timely information on all issues related to production and business of the company.
- Manage detailed information about production and business situation at each station, each project/work under construction.
- Prepare comparative and evaluation reports based on criteria suitable to the characteristics of the business.
V. TYPICAL CUSTOMERS
1. Minh Duc Concrete and Construction Co., Ltd
2. Viet Duc Company Limited (Viet Duc Concrete)
3. Hamaco Concrete Joint Stock Company
4. Thua Thien Hue Concrete and Construction Joint Stock Company
5. Xuan Mai Concrete One Member Co., Ltd
6. Thu Duc Centrifugal Concrete Joint Stock Company
7. Dong Nai Centrifugal Concrete Joint Stock Company
8. Dung Quat Centrifugal Concrete Joint Stock Company
9. Hoa Cam Concrete Joint Stock Company
10. Dang Hai Joint Stock Company
11....
